WEBVTT

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Plainfield VT Select Board: Here we go.

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Plainfield VT Select Board: Yeah, right?

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Plainfield VT Select Board: Yeah. Yeah.

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Plainfield VT Select Board: We'll call a meeting to order at 6.

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Plainfield VT Select Board: Oh, 8, and apologize for being late. We had a little setup issue to get through.

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Plainfield VT Select Board: But we are here now any changes to agenda that we can identify.

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Plainfield VT Select Board: I didn't see anything, but no. Okay. Announcements.

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Plainfield VT Select Board: any announcements? Oh, a word of gratitude to the road crew, the bridge, the Mill Street bridge has been child safety. Thank you. Josh, thank you, Mike. Thank you. All who made that happen much appreciated. It's it's great and no snow to push through it. So

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Plainfield VT Select Board: it'll work any other announcements that anyone has.

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Plainfield VT Select Board: I just wanna thank thank you, Rose, for taking over last week while I was away. And

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Plainfield VT Select Board: I was, gonna thank Josh and the road crew for the fencing also. And

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Plainfield VT Select Board: I I would just want to make a a note that George Springsteen called me. He wanted to replace the

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Plainfield VT Select Board: flood gauge that's down at the park right near the temporary bridge

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Plainfield VT Select Board: no expense to the town, and I told him I thought he should just go ahead and do it. He'd be the one we'd ask, anyway.

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Plainfield VT Select Board: and he knows how to how to set it up.

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Plainfield VT Select Board: It's it's apparently a like a mail post.

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Plainfield VT Select Board: so they can see what the what the level of the water is.

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Plainfield VT Select Board: So that was my own. The only thing I can talk about. I guess this isn't active right now. Yeah.

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Plainfield VT Select Board: on my phone, I think we can share this. Yeah, we got it. Thank you.

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Plainfield VT Select Board: Any public comment from anyone just again. Yay, room proof

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Plainfield VT Select Board: we have a few folks joining us. That's great. Well, we can go right into the Evac, otherwise known as Evac

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Plainfield VT Select Board: for evacuation. I see, Liz, anyone give us a report on that.

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Liz Perreault: Yes, Hi, everybody! This is Liz Peralt

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Liz Perreault: dialing in from home. So I'm not sure exactly what you are interested in hearing. But we have 2 weeks worth of

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Plainfield VT Select Board: Oh!

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Liz Perreault: Updates. We're, you know, we're just getting started work groups have been meeting. And may I ask first, st before I get too far into this is my Internet like Glitchy? Or are you just glitchy

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Liz Perreault: like, are you hearing me? Okay?

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Plainfield VT Select Board: Yeah, we, we seem to be hearing you. Okay.

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Liz Perreault: Okay, perfect.

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Liz Perreault: So so some work groups have. Well, the work groups have been formed and or the ones that we mentioned the last time we reported out, and a couple of us have met. One of the work groups is the Construction work group or engineering Work group, which is Rick myself and John

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Liz Perreault: and we reviewed the the spreadsheet with all the numbers that he had that Rick had

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Liz Perreault: compiled from a couple different estimates, one his estimator, and one that Sandy Vitzoom had used

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Liz Perreault: to a cost did a cost estimate.

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Liz Perreault: So the general gist of that. And there's still more numbers to to hunt down and and figure out. But just with what we estimated for total costs, it came to somewhere between 4.5 and 5 million for the construction engineering costs the

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Liz Perreault: that that initial, you know, getting water sewer roads, whatnot to the property and the property cost itself.

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Liz Perreault: so there's a huge gap between what we thought originally it would cost and what we're finding it to actually cost. And so a few things that our group looked at that

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Liz Perreault: could affect the budget in in the favor of a lower cost is, you know, shortening the timeline. There's a couple of different estimates

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Liz Perreault: for how long the construction of the roads and sewer and water lines and electricity, and all that would take. It's anywhere between 4 and 10 months. So obviously, if we could do it less than 10 months, we would save a little bit of money there.

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Liz Perreault: There's we looked at the fact that on the

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Liz Perreault: the sewer and water lines we have a stub to the each lot.

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Liz Perreault: Thinking we didn't. It didn't make sense to dig up a road that was just put down. If we're building all these

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Liz Perreault: places, and people are going to have to do that. But

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Liz Perreault: Who's going to pay that the town or the lot owners. It's, you know, that's under discussion.

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Liz Perreault: another look at cost savings is the infrastructure. And looking at locked

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Liz Perreault: reconfiguration of the lots, and maybe adding, some lots and and not having as much open space.

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Liz Perreault: let's see

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Liz Perreault: the legal and survey costs. We have quotes from them. They seemed low to us, but they but they were verified. We'll we'll look at those again.

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Liz Perreault: Yeah. So that's kind of the gist on that. Let me see if there's anything else in that.

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Liz Perreault: So a few things our committee need or our work group needs. From this. The town is builders risk insurance costs.

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Liz Perreault: pipe material pricing, hydrant pressure data and clarity on public land ownership and tax responsibilities. Those are some lingering questions that will be coming to you.

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Liz Perreault: For clarification.

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Liz Perreault: we will be. We'll be refining the costing and coordinate closely with the with Brad Wheeler for Wetland deli delineation. There's that word map.

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Liz Perreault: One of the things that had been looked at, too, was the road going into

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Liz Perreault: the new development off from East Hill. That road, as it is

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Liz Perreault: designed right now, comes straight into the lights of a car, would go right into the neighbor's house, so we were hoping we could shift that road some so that would be avoided. But

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Liz Perreault: it's not very likely, because it in it invades too much of the wetlands, and it would cost a lot to

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Liz Perreault: to do that. So so that's a few things that we've been looking at. The prospective Buyers group is Walker, Jared and Kim

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Liz Perreault: So they've been formed. I'm not. They haven't met

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Liz Perreault: yet, but they will be one of the things that was discussed. They will be looking at what affordable actually means. Is it, you know, based on a formula, or is it based purely on well, $40,000 cheaper than $80,000? But not considering, you know,

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Liz Perreault: the lot size and and what it would actually sell for in open market. That kind of stuff.

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Liz Perreault: you know. They'll they'll be speaking with down street and habitat for humanity. Because they have expressed interest in up to 5 lots each.

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Liz Perreault: We also talked about

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Liz Perreault: doing a builder's fair of sorts where local builders could come and talk to prospective buyers so they could get an understanding of what they could do on

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Liz Perreault: on whatever size lot that they're interested in, so that they would know, have a better handle on costs to build. And we thought that that would be a great way for any of the local builders that wanted to participate and contribute

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Liz Perreault: in some way that they could do that and and have that access for potential buyers. And actually, it would be open to anyone. So it's actually a kind of cool community thing to do for anyone who's interested in buying and trying or

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Liz Perreault: building, and want to do it in an efficient, low cost manner.

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Liz Perreault: or just want to know how much it actually costs and what it entails.

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Liz Perreault: the Budget and Grant group is Arianne, Lauren and Walker.

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Liz Perreault: So recognizing there's a significant budget gap.

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Liz Perreault: They, too, have looked at options like, including

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Liz Perreault: more lot sales grants. Specifically the Cdbg Dr. Grant, and potentially

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Liz Perreault: using the Tif or chip financing that is currently being presented and voted on in the legislature, and what that program would be is.

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Liz Perreault: forgive me. I don't have all the details, but what that program is is, if a

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Liz Perreault: town is developing. They can.

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Liz Perreault: Oh, how does it work? They can.

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Liz Perreault: Basically, the projected income

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Liz Perreault: income tax, not income tax property tax income that would be gained from this development could be leveraged in some way. I'm sorry I don't have all the facts in front of me, but it is a

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Liz Perreault: a bill that's going through the legislature. Currently.

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Plainfield VT Select Board: Excuse me, excuse me, Peter has a thought on this.

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Plainfield VT Select Board: Sure, it's a tax increment financing mechanism.

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Plainfield VT Select Board: Yeah.

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Liz Perreault: That's it.

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Liz Perreault: That's that's what the Ti stands for. Thank you, Peter.

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Liz Perreault: Unfortunately, as going purely off. I don't have that note in front of me off my memory, which is, you know, fading.

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Liz Perreault: Okay? So I apologize.

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Liz Perreault: so yeah, I mean, there's the grant that we, the Cbd Cdbg grant that we didn't even know if playing field would qualify for, because it's based on 2023 flooding, and we had some damage then. But we

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Liz Perreault: had more damage in 2024. But apparently it appears that we will qualify, and we'll be able to apply for that particular grant. Of course, that money goes to the town

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Liz Perreault: as a whole, and there I know there are other, or we know as a advisory group know that there are other priorities. So whatever money that came to the town would have to be, you know, looked at, and

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Liz Perreault: A priority list would have to be made, and I'm not sure where this.

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Liz Perreault: where you know who knows where this falls, and how much money we would actually get. So so those are some

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Liz Perreault: points of finances that we've been looking at, and

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Liz Perreault: and where we kind of have gotten to at this point.

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Liz Perreault: let's see what are some other things that we did. Oh, we definitely have been looking at how we're

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Liz Perreault: running the meetings. We've decided that public comment will be at the end of the meeting. Draft minutes will be publicly posted. Within 5 days. Edits will be due by the Monday following each meeting agendas will be posted at the Town Clerk's Office post office and positive pi and online, at least 48 h before meetings.

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Liz Perreault: Nonunion, unanimous votes will be conducted by roll call and that's pretty much that.

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Liz Perreault: And

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Liz Perreault: yeah, so the prospective buyer group.

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Liz Perreault: yeah, it's in progress already. Talked about that community engagement.

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Liz Perreault: Let's see.

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Liz Perreault: that's I don't know that they've officially met yet.

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Liz Perreault: Oh, we've decided we're doing a property tour as well, because we haven't all had the opportunity to actually see the property. So that will be Saturday, May 10, th from 10 to 11 Am. It will be officially warned, and we suggest anyone who wants to join us will be meeting at the park and ride, and walking up through.

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Liz Perreault: up the bank and through the fields. Wear boots.

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Liz Perreault: Be prepared for ticks. Apparently there's ticks out there.

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Plainfield VT Select Board: Saturday, Saturday, May 10.th

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Liz Perreault: That is Saturday. Yeah.

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Plainfield VT Select Board: You said at 10 o'clock.

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Liz Perreault: May 10 at 10. Yep, and it will be warned. And you know it's open obviously, to the public.

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Liz Perreault: and we will get permission from the landowner to trace across the property.

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Liz Perreault: so I think that's kind of it, for now we we have been meeting on a weekly basis. We're gonna cut that back to the same

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Liz Perreault: second and 4th Thursdays of the month

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Liz Perreault: following suit of the select board. Caleb and I will share the responsibilities of reporting out to you guys. And

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Liz Perreault: I think that's it. Does anybody have questions.

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Plainfield VT Select Board: I've spoken about this. I didn't hear of any progress or receive this in our inbox. I just set up a way that.

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Liz Perreault: Row.

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Plainfield VT Select Board: Yeah.

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Liz Perreault: It's it's not not very. I can sort of hear you, but not well enough to understand what you're trying to say. I'm

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Liz Perreault: Nope. You're frozen.

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Plainfield VT Select Board: You?

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Plainfield VT Select Board: Oh, no, that's about it.

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Plainfield VT Select Board: Don't escape

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Plainfield VT Select Board: any any

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Plainfield VT Select Board: boom.

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Liz Perreault: Here.

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Plainfield VT Select Board: I mean.

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Liz Perreault: Is it just me?

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Karen Hatcher: No, I can't hear them either.

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Liz Perreault: Okay, thank God, I'm like, do I need to try to do something.

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Karen Hatcher: They're off. They're off for the moment. I yeah, wasn't you.

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Liz Perreault: Oh, thank God, I mean, you know things happen, but it's I don't want it to be me in this particular moment.

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Karen Hatcher: No way to begin.

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Liz Perreault: Know it's like, you know.

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Liz Perreault: why should today go any smoother now than it has all the rest of the day, anyway.

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Karen Hatcher: Hey? It's not snowing, huh?

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Liz Perreault: Oh, I know. Oh, yes.

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Karen Hatcher: I know.

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Liz Perreault: Where is that?

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Liz Perreault: They're rebooting? Josh tells me they're rebooting. Okay, okay, alright.

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Karen Hatcher: Yeah.

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Liz Perreault: Oh, I know I'm waking up and looking out

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Liz Perreault: and still seeing snow. It was bad enough to see it come down, but.

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Karen Hatcher: They are.

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Liz Perreault: Okay.

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Karen Hatcher: Right.

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Plainfield VT Select Board: Do we have sound now?

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Plainfield VT Select Board: Who cares?

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Plainfield VT Select Board: All we had to do is turn it on, I guess.

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Karen Hatcher: Yeah. Quick. Ask the question.

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Plainfield VT Select Board: So the question is, how do we get minutes directed to the select board as soon as they're approved? I would love that, for there to be a mechanism or process by which the committee sends to the select board in some way the minutes when they are when they are approved, so that we can just have be receiving them.

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Liz Perreault: Okay, yeah, I will ask that that is done for you guys. No problem.

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Plainfield VT Select Board: Peter. Just a comment on the

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Plainfield VT Select Board: talking about the potential for the chips

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Plainfield VT Select Board: funding through the Chips Bill that's currently working through the Legislature. This week's League of Cities and Towns

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Plainfield VT Select Board: legislative update has a good section on the Chips Bill.

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Plainfield VT Select Board: including a link to the version as passed by the Senate, and if you look at that, it gives you a good idea as to what we possibly the there are multiple components to the chips bill. The specific one would be the tax increment financing which is designed to allow municipality to expand infrastructure related to housing.

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Plainfield VT Select Board: So I would.

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Plainfield VT Select Board: There's a it's a good place to get a quick update on that bill. And what's what's happening. So okay, thank you. Looks like Karen maybe has something to add.

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Karen Hatcher: And I don't want to prolong Karen Hatcher. I don't want to prolong this because we're going to talk about it later. But just clarification on the Cdbgdr of grant funding. Yes, playing field is eligible. And also when we do get to the point where we are zeroed in on what the priorities will be, there will be specific

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Karen Hatcher: projects that are applied for. So it's not that the town gets a pot of money and then figures out what to do with it, but rather each project will have to have its own piece of that application with with all of the details and all of the budgeting and all of the all of it. So it's a pretty complicated thing, and we'll be talking a lot further about this in the coming weeks, but just clarification around that.

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Karen Hatcher: It's enough.

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Karen Hatcher: I appreciate that, Karen. Thank you.

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Karen Hatcher: Welcome.

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Plainfield VT Select Board: You, too, and and just so we're sure you can still hear us.

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Liz Perreault: Yep.

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Plainfield VT Select Board: Yes, okay. The light went out here. We weren't sure

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Plainfield VT Select Board: any other questions or thoughts or comments.

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Plainfield VT Select Board: Liz. Thank you so much. And and for your work with the group, and, thanks to the group as well.

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Plainfield VT Select Board: it sounds sounds challenging, but good folks on it, so

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Plainfield VT Select Board: we'll help where we can thank you.

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Liz Perreault: Alright. Thank you so much.

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Plainfield VT Select Board: Thank you, you, too. So we have a town clerk report.

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Plainfield VT Select Board: Yes. Can everybody hear me? Yep.

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Plainfield VT Select Board: Hello! Can you hear me out there. Yeah. Okay, great a couple of things.

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Plainfield VT Select Board: If this is really addressed to the different committee chairs and speaks to a little bit of what Francis Rosa was talking about. If you set up a Zoom Meeting for your public meeting, if you notify me with the zoom link. I'd be happy to arrange the otter AI to do the transcription and the summary, which would probably help you do minutes.

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Plainfield VT Select Board: But you have to send. I know that some people aren't using the town zoom, so I can't access it. So if somebody, if you're you have a committee and you're gonna meet. Just give me your zoom link, and I'll arrange for the AI to record it.

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Plainfield VT Select Board: Couple of small things. I am getting a second estimate for the lift for the building, so we'll have at least 2 to choose from. It's a big ticket item.

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Plainfield VT Select Board: So I figured that would be that would be good. On the Municipal Ticketing Leadership Bureau came through and has issued ticket numbers for all the individuals. I'm in talks with the League regarding training.

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Plainfield VT Select Board: Specifically, I have. I don't know if anybody saw I have some motions or a motion that I'd like people to raise which just empowers the individuals to write the ticket as part of the process.

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Plainfield VT Select Board: And I think I'm generally giving the constable he can write tickets on everything, and then the the health officer writes about health and the animal control officer about animal control.

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Plainfield VT Select Board: And just a brief note. I don't think that he's on for this call, he said he might not be able to be. But I just want to report that the constable has been to Bean Road

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Plainfield VT Select Board: and had a lengthy conversation with the Resident, the occupant.

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Plainfield VT Select Board: and the conversation was good, and the individual said he'd be out by the end of the week. Now I I would like to be optimistic about that, but I'm not sure that that will be the case. But I do want to point out that the

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Plainfield VT Select Board: new constable is on the job and doing the job, and would actually

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Plainfield VT Select Board: like to at the select board meetings. Have a constable report every week. If that are every time we meet, just to sort of give an update about what what various issues are. So having said that, do you want to read the the make the motions for this? Or how do you want to

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Plainfield VT Select Board: what I wrote. I don't know if it's 4 motions. You saw this one. Yeah, I saw this. Yeah, okay, I mean, is there any discussion here? Did everyone see what Graham Graham is referring to? I did. I guess the question I have is is there anyone else such as the town clerk or the select board you want to have.

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Plainfield VT Select Board: Well, that that's that's I. I mean that that would be fine. I can make the application and put your names in, and you'll get a ticketing number. I I have not gone through the whole process, but I mean, that would be that would be fine to have other individuals, you know, writing tickets and so forth. I think that could be helpful. I'm not asking for for us. I'm asking your thinking of

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Plainfield VT Select Board: whether there are other people in other roles such as yourself. Or it's like, Yeah, I mean, you can always add them later. Yeah, I think we can. We can. I think I want to sort of see what I'm a little bit, not 100 sure about the process, so I'd like to see how the process goes. And I think that these 4 town officials and it's the health Officer, animal control Officer Zoning and the constable. And I think that having those people having the ability

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Plainfield VT Select Board: to write tickets, I think that there's a couple of advantages to doing this. And one, is it clearly documents? What's going on

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Plainfield VT Select Board: it. We have a record. It's an official record which can go to. You know the court so you know.

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Plainfield VT Select Board: I think I don't know if Dan is logging on he might be, but he can, he can give enough if he if he jumps on, he might or might not. Okay, you you gave 4 names, health zoning and and constable, who was? I can make the motion. So we know what all we're talking about, and then have a discussion on the way forward. Yes, okay, that sounds like a good okay.

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Plainfield VT Select Board: Make a motion.

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Plainfield VT Select Board: The select board grants municipal ticket, writing, authority to issue citations for violations of all town statutes to the Plainfield Constable Daniel Caddy.

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Plainfield VT Select Board: the Select Board grants, municipal ticket writing authority to issue citations for violations of town statutes related to animal control, to Plainfield's animal control officer Peter Yasses.

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Plainfield VT Select Board: select board grants, municipal ticket writing, authority to issue citations for violations of all town statutes related to health hazards and risks to the Plainfield health Officer, Jody Velarde.

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Plainfield VT Select Board: and the Plains, and the Select board grants, municipal ticket, writing authority to issue citations for violations of town zoning statutes to Plainfield's zoning Administrator Karen Storey.

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Plainfield VT Select Board: Is there a second second, and and then I would offer a friendly amendment.

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Plainfield VT Select Board: Okay, that we not mention the people by name that way. The authority stays with the office. Actually, I I wasn't sure about that. And I, I think we might have to empower a specific individual. And when we we name a new person we have to name that person. There's a lot of sort of. I've gotten different answers from different people about this.

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Plainfield VT Select Board: I don't like. For example, one person said, you have to cite very specific statutes. Each time somebody writes a ticket, and I thought, Well, I mean, can't you just say enforce all municipal actions? I mean, I'll be happy to

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Plainfield VT Select Board: go with your amendment. I'm not objecting. I'm just saying that I purposely named the individual because

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Plainfield VT Select Board: they. I got some feedback, as it had to be a very specific person. I once again you. You probably know more about what you know case law than I do. So if

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Plainfield VT Select Board: you, we want to do that, that's fine

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Plainfield VT Select Board: it it makes it more flexible down the road. Go ahead. I was wondering what about someone for someone's playing mischief and

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Plainfield VT Select Board: traffic violations and stuff like that.

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Plainfield VT Select Board: Well, I think if it's a municipal ordinance

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Plainfield VT Select Board: the person would have. For example, if there are municipal ordinances regarding parking.

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Plainfield VT Select Board: Yes, we could have that ticket written.

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Plainfield VT Select Board: I I think when you're getting involved in speeding that I I'm not a hundred percent sure, because that's not. That's set by the state, not the municipality.

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Plainfield VT Select Board: so I don't know that they could issue speeding tickets. I don't think so. I think it's much more municipal.

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Plainfield VT Select Board: You you'd have to. The offense would have to contradict the very specific town ordinance. Perhaps it would be noise. Perhaps it would be.

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Plainfield VT Select Board: What lighting light lighting? Exactly. You know it has to be. I I don't think that we can generally characterize certain types of not obnoxious behavior is illegal. So I think that that's where you run into problems trying to.

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Plainfield VT Select Board: you know.

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Plainfield VT Select Board: I I hear you. But I think the issue here is enforcement of town ordinances correct. And you know the B road situation was a case where the judge said.

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Plainfield VT Select Board: because we didn't have this system, we were at a disadvantage correct. And so I. I understand that when somebody writes a ticket they're gonna have to be specific about. You know what? What violated I mean, such as we did with the dog like the violation was of the licensing. Okay, as opposed to just.

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Plainfield VT Select Board: It was a bad dog, you know. You can't

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Plainfield VT Select Board: be general. You have to be very specific, and if it's going to be illegal, I would note, you know, the Judicial bureau does not issue the ticket number to the office. It's to the individual.

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Plainfield VT Select Board: so I don't know

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Plainfield VT Select Board: if not naming the individual puts us at a disadvantage. I I totally hear what you're saying. I'm just.

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Plainfield VT Select Board: It's a weird state statute because they're really, you know, they're they're sort of the state is granting the individual.

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Plainfield VT Select Board: not the office. So I don't know. Yeah, that seems odd. I would sort of agree with Peter that it would seem more logical to have the office. But you're getting, you're getting different information. But whatever, if you want to amend it. That's fine, and take the name out. That's fine. I just am nervous about technical stuff in court. Well, we can also change it when we change an officer.

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Plainfield VT Select Board: and we just have to remember to do that.

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Plainfield VT Select Board: It seems like in case it is specific, then the specificity has been named, and if it turns out it's no longer needed. We can just make an amendment or a motion later to strip official specific names from the official positions.

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Plainfield VT Select Board: Yeah, I mean, you don't want to have someone who had been in an office, and by virtue of that office got their number from the initial bureau, continuing to have that authority. Once they leave the office, it does say to the Plainfield Constable, Daniel Caddy. And so Daniel Caddy is no longer the Plainfield constable

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Plainfield VT Select Board: to me. I read this as Daniel Caddy can no longer buy tickets. Yeah, right? I mean.

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Plainfield VT Select Board: yeah. And I don't. I don't know the specifics of it. The number expires immediately when the person and for our reference Daniel Caddy is entering the room. Oh, oh, okay, Dan, I gave a I don't know if you can hear me, he's not on yet. He's somehow

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Plainfield VT Select Board: I don't see him.

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Plainfield VT Select Board: I just let him in slow motion, joining. Okay.

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Plainfield VT Select Board: Dan, are you on. Oh, hey, Dan, it's Brent. We were just talking about the

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Plainfield VT Select Board: the situation on on Bean Road. If you want to give. If I I gave a summary. But if you want to speak about it.

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Plainfield VT Select Board: you're muted. I don't know if you can hear me.

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Plainfield VT Select Board: Is there? Is there further discussion on the motions to empower. You're you're okay, the constable, the animal control officer, the health officer and the zoning administrator to write tickets. So we have a motion, and second

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Plainfield VT Select Board: and no further discussion.

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Plainfield VT Select Board: All those in favor say, aye, aye, aye, and

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Plainfield VT Select Board: it's unanimous. Thank you, Bram, for oh, yeah. Yeah. And thanks for this, it gives us more. Yeah, I I think that's the whole point is is that it gives you ability to

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Plainfield VT Select Board: give us a it forces people to document, and we have a legally binding record that we can present to judiciary.

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Plainfield VT Select Board: Yep.

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Plainfield VT Select Board: and anything else in the or I guess we're waiting for Dan to see if he can come on. Can you hear us, Dan?

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Plainfield VT Select Board: How do you.

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Briana & Dan Caddy: Yes, I can.

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Briana & Dan Caddy: Sorry. I completely hold on.

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Briana & Dan Caddy: I can completely spaced the time and was washing the motorcycle outside.

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Plainfield VT Select Board: No problem. Don't worry about it. Yeah, we happen to be on this topic. Yeah, I gave a little bit of a summary of your encounter, Dean Road, but if you want to speak to it, that'd be great.

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Briana & Dan Caddy: Yup, so with.

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Briana & Dan Caddy: you know, I'm a in person kind of guy. I think a lot can be done face to face, and it starts with just having a simple conversation with somebody

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Briana & Dan Caddy: so I went up and made contact with Devin. On the 26th

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Briana & Dan Caddy: we had a pleasant conversation I introduced myself. I am the new constable, and

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Briana & Dan Caddy: kind of just outlines the issues as it stands with

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Briana & Dan Caddy: you got a court order to to vacate.

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Briana & Dan Caddy: and the point was argued. Well, no, it just says we can't use it as a residence.

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Briana & Dan Caddy: I pointed out that you have domestic animals here, so that's

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Briana & Dan Caddy: being used as a residence, and

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Briana & Dan Caddy: people have been documenting the fact that you're staying overnight.

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Briana & Dan Caddy: which also makes it a residence.

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Briana & Dan Caddy: I know you got a court date on Friday. But

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Briana & Dan Caddy: people been dealing with this for years. It's

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Briana & Dan Caddy: time to just listen to the order and vacate means vacate and take the trailer with you.

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Briana & Dan Caddy: So there were some points of contention. But all in all, it was a very productive conversation. There were no loud voices

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Briana & Dan Caddy: there was no back and forth, and he has my number. I have his. And he did make a verbal agreement to me that he would have the camper out of there this week.

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Briana & Dan Caddy: based on previous lack of follow through. I don't hold high hopes for that.

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Briana & Dan Caddy: But I at least wanted to open that dialogue and let them know it's on my radar.

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Briana & Dan Caddy: and that I would be following it very diligently.

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Plainfield VT Select Board: Dan, did you say it was this Friday? His court date is.

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Briana & Dan Caddy: This Friday correct in the morning.

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Plainfield VT Select Board: Okay, thank you, Dan. That sounds productive. Thank you. Yup.

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Plainfield VT Select Board: great thanks. And I mentioned Dan that you, if the slide board wants you could give a a summary of the constable thing during the Select board meetings.

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Plainfield VT Select Board: So is it your interest, Dan, to have a bi-weekly select board report to the Select Board.

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Briana & Dan Caddy: Yeah, of course, I can also summarize the

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Briana & Dan Caddy: like. I posted in the group, got a report

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Briana & Dan Caddy: by somebody posted in the group that a fishing spot that's used by a lot of families, especially kids, had a ton of syringes

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Briana & Dan Caddy: everywhere around. So I went out that morning with a sharps container and filled about half a sharps container with syringes that were lying about.

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Briana & Dan Caddy: That spot is now on my radar as well.

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Briana & Dan Caddy: so I will be work working with

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Briana & Dan Caddy: forget her name. It's a Washington County Washington County drug misuse coordinator like reduction coordinator to

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Briana & Dan Caddy: look at some potential avenues for ensuring that

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Briana & Dan Caddy: because half of these needles were left uncapped with the dirty end exposed, which

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Briana & Dan Caddy: doesn't sit right with me.

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Briana & Dan Caddy: But looking at other avenues to where we can, as a town not necessarily be encouraging drug use, but saying.

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Briana & Dan Caddy: if you're gonna do something that we don't have the ability to stop, can you at least

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Briana & Dan Caddy: make sure that you're keeping other people safe by utilizing sharps containers, or another method

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Briana & Dan Caddy: just trying to balance that

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Briana & Dan Caddy: understanding. That addiction is terrible, and we would rather have people get help. I offered to drive somebody to their intake appointment if they wanted to get help, but in the meantime have a little human decency, and

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Briana & Dan Caddy: don't put kids and other people at risk.

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Briana & Dan Caddy: So those are kind of the 2 major things for this week.

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Briana & Dan Caddy: I'm sure more will follow, as more people have my my number and email, because I include it in every post.

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Briana & Dan Caddy: And I just encourage people. If there is an issue, reach out to me. If you don't know where to start, or whether it falls in my jurisdiction, I can definitely get you pointed in the right direction.

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Plainfield VT Select Board: Thank you, Dan, that sounds very productive. Yeah, sounds like good sense. Also. Thank you.

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Plainfield VT Select Board: Okay, I'd like to move to the town Treasury report.

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Briana & Dan Caddy: Broken. I couldn't hear a word that was said.

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Plainfield VT Select Board: Oh, can you hear us?

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Plainfield VT Select Board: Can you hear us, Dan?

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Plainfield VT Select Board: Can you hear me, Dan?

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Plainfield VT Select Board: Oh, my gosh!

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Briana & Dan Caddy: Hold on! Let me.

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Plainfield VT Select Board: How do we lose Sam again.

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Karen Hatcher: No, I can hear you. It's it's not everybody great. Thank you, Karen.

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Plainfield VT Select Board: Thank you.

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Plainfield VT Select Board: Do you want to try Josh?

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Plainfield VT Select Board: Alright. So Josh picks town treasurer today, I want to talk about

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Plainfield VT Select Board: the first.st I want to talk about the the current state of like.

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Briana & Dan Caddy: No! What is up with the audio?

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Plainfield VT Select Board: Getting the getting the financials under track. We have a.

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Plainfield VT Select Board: we have issues in the previous fiscal year, and the current fiscal year in terms of the reconciliation difficulties that we're having and

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Plainfield VT Select Board: I've been working with Bonnie Batch, elder of Batch, Elder and associates, and we've come up with a plan, and the 1st phase of the plan is to balance, reconcile everything as of

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Plainfield VT Select Board: June 30, th 2024, and then

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Plainfield VT Select Board: We will like. Then we can reset all of the fund locations to what should be correct and have all of our bank reconciliations match with fund accounting, and then we can

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Plainfield VT Select Board: And then we can reconcile in the fiscal year current.

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Plainfield VT Select Board: And this is important work, because

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Plainfield VT Select Board: we need to have everything in order given that it is my expectation that we'll have a Federal single Federal audit, and we should be pursuing regular audits.

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Plainfield VT Select Board: so this is something we're going to have to do anyway, and right now is a fine time to get started, so that we can close out the previous fiscal year, and that where everything balances, and the one of the things that we're going to have to figure out is how we're gonna pay for it. It's going to be.

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Plainfield VT Select Board: I'm going to get some information from Bonnie about exactly how much

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Plainfield VT Select Board: in an estimate of an hourly rate

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Plainfield VT Select Board: and but kind of the high. The high mark is, gonna be about 35 to $40,000

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Plainfield VT Select Board: and to do this level of work. Because we're essentially trying to like correct a lot of like structural errors. We're trying to correct a lot of mistakes, and we're trying to create a good foundation for going into the next fiscal year where we're going to see a lot of these brands start to come in, and all of that

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Plainfield VT Select Board: influx and output of monies is going to really create a lot of difficulty for myself, which I set up for

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Plainfield VT Select Board: no shade but the

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Plainfield VT Select Board: But we really need to have the structure in place, and so the

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Plainfield VT Select Board: I don't have a plan in place currently to pay for this. So I'm going to work on that a little bit. And my next step is to check with remote cities, towns. They have a structure in which or they have a program internally that can help municipalities with these kind of financial

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Plainfield VT Select Board: s- strategy situations. The and so I spoke with

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Plainfield VT Select Board: Oh, I don't have it in my notes, but I spoke with towns last week about that also and the and then for the

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Plainfield VT Select Board: One other piece that I wanted to cover

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Plainfield VT Select Board: was, or I think we we made that the next agenda item correct like,

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Plainfield VT Select Board: for the next regular meeting. Oh, yeah, that's the next item. Yeah, yeah. So we are.

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Plainfield VT Select Board: You know, we're in the middle

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Plainfield VT Select Board: or kind of really in close to the beginning of the whole process that we're moving through with to go from

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Plainfield VT Select Board: having having the disaster getting the declaration, and then you get site inspections, and I'm leaving out a lot of steps that Gary's

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Plainfield VT Select Board: he knows about. I don't. That's not my ballet, but the the thing that is going to bring us money in this town is making sure that we're hiring the right expertise so that we don't make mistakes. Drop the ball on things, and we've we've seen a lot of successes with the integrity group, however.

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Plainfield VT Select Board: due to the chaos internally at Fema. It seems that we are cycling through different people from Fema, which is creating this drive to make changes regularly.

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Plainfield VT Select Board: And so we've received a change

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Plainfield VT Select Board: amendment to the the what is it called the task order. Yeah. So the the

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Plainfield VT Select Board: the cost is going up from 111,000 to

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Plainfield VT Select Board: 2, and let me just make sure I get that right.

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Plainfield VT Select Board: It's in. It's in that document. It's in the document. Yeah, yeah, that's add it.

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Plainfield VT Select Board: So this is you know, this is sort of an introduction. We're gonna have like a an actual

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Plainfield VT Select Board: something contractual. Decide. But the yeah, the amounts going from $111,800 to $213,025. And

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Plainfield VT Select Board: and this has all been kind of like, you know, just that

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Plainfield VT Select Board: unanticipated extra work of having to change the point of contact at Fema. It's not something that we've like incurred through our mistake, but because we're hiring consultants to do the work that increased workload is going to significantly like, put a lot more hours on their tally. So

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Plainfield VT Select Board: but the

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Plainfield VT Select Board: like, I think that actually, you know, Garrett, you want to speak to the kind of some of the benefits that we've gotten from working with integrity.

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Plainfield VT Select Board: Yeah. Or or we could wait till Karen comes on, too. We could.

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Plainfield VT Select Board: But either one, yeah.

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Karen Hatcher: Well, I'll just I would. Gary's can speak to this, but I just would like to say that.

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Karen Hatcher: this.

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Karen Hatcher: the task order, is what we're looking to do is have the increase of the task order be approved because we need to continue the work.

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Karen Hatcher: Yes, there's been a lot of extra work because of what's happened with Fema. But at the same time, the amount of money that we're able to claim because we're working with the integrity group is far beyond what the increase in the task order is. So so in a sense, we're in the middle of it. We need to keep going, and we need to approve

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Karen Hatcher: the additional expense. We never thought it was going to be a total of 111,000 for the whole run. This is going to be a long time working with them to get all of the millions of dollars that are going to come in. So it's just a matter of. We need to now sign the next piece of contract basically to say, Yes, let's keep going, and it's not.

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Karen Hatcher: It's a little sooner, I would say, than what we had hoped for. We thought we'd get a little more time out of the 1st task order, but, in fact, it's been pretty labor intensive, and Gary can speak to that.

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Karen Hatcher: But it's, I think, where we are now is we're in. We're making a lot of really good headway, and I think we're in good position to be making up that money and bringing more money. So that's kind of what my view on this is. But, Gary, if you want to speak to the specifics of working with integrity and what that's

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Karen Hatcher: meant in terms of the help we really do need. I don't see a way we don't continue with them, because it's so complicated. So but I'll I'll be quiet now, and just let Gary speak.

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Plainfield VT Select Board: Sure

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Plainfield VT Select Board: I'm Gary Smith, the Fema Public Assistance Coordinator, and I think I would back up a little bit my perspective. I don't think we need to be here

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Plainfield VT Select Board: asking for an amendment at this time.

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Plainfield VT Select Board: except for the fact that when we submitted our damage inventory to Fema, which was about 150 damaged areas of bridges, roads, culverts.

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Plainfield VT Select Board: wash outs, and and the like.

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Plainfield VT Select Board: When we submitted it in January we had it organized and

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Plainfield VT Select Board: set into projects, and our Fema Project delivery manager immediately pretty much played 52 pick up with it and reshuffled it and organized it into different projects.

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Plainfield VT Select Board: and then with it. In a period of about 4 weeks, we went through 4 different program delivery managers

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Plainfield VT Select Board: with different approaches to how those damages should be packaged

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Plainfield VT Select Board: that caused, but we still have not signed off on the damage inventory, and that has cost a

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Plainfield VT Select Board: inordinate amount of extra work. Of which, if it had not been for the integrity group would have put. I can.

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Plainfield VT Select Board: I would, if I didn't have any help to get this done. I don't know how we would have

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Plainfield VT Select Board: navigated through this. And the good news is, we have now got a solid program delivery manager at Fema Jamilly. You can't leave right now. So anyway, she's she's awesome a little hard to understand at times, but she's good. And with the integrity group. What I can tell you is.

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Plainfield VT Select Board: we are getting better the damage inventory and how it's structured. We will get more money for recovery.

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Plainfield VT Select Board: and ultimately mitigation to prevent hopefully prevent us to be more resilient from areas being

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Plainfield VT Select Board: damage in the future. Then we would have ever even known how to. We wouldn't even have known how to organize things in this way, and that's what that's what the integrity group brings to the

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Plainfield VT Select Board: package. So I would strongly recommend that that amendment be approved.

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Plainfield VT Select Board: Thank you, Gary. I I think we should remember that the intention is to get this extra money that would go to integrity from the from the fee that is paid by the grant through the grant. Is that correct? Yeah. So

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Plainfield VT Select Board: I think

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Plainfield VT Select Board: it's I. I've been watching this this group since the beginning. And for for volunteers. It's it's an amazing amount of work

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Plainfield VT Select Board: for all of you, but without integrity group who is monitoring things on a national scale. It really, I support this.

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Plainfield VT Select Board: I I think we

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Plainfield VT Select Board: we need to do it to continue and continue the work we've done and not not lose what we have done, agreed.

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Plainfield VT Select Board: Make a motion to sign the amended agreement.

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Plainfield VT Select Board: The next phase task order with the integrity group to carry on the work of fema compensation

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Plainfield VT Select Board: for the town.

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Plainfield VT Select Board: Second, I think we should. Reference. Test order number 2024, 0, 1 amendment one.

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Plainfield VT Select Board: okay, 24. 0 1. You said 2024. Dash o, 1

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Plainfield VT Select Board: amendment one. There's no one amendment one.

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Plainfield VT Select Board: Can. We amend that your your motion for that? Okay, sounds pretty friendly.

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Plainfield VT Select Board: We have a motion or a second all those in favor say, aye, aye, aye.

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Plainfield VT Select Board: and that's unanimous.

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Karen Hatcher: Thank you all very much. Thank you.

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Plainfield VT Select Board: As a note, we're going to include these documents in the minutes from now on. So documents reference, you actually see the document so good less confusion. Okay, that's great. I appreciate that. Yeah.

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Plainfield VT Select Board: Okay, I think. We're talking about.

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Plainfield VT Select Board: Well, next on the agenda was the zoning. Can we Road Commissioner's report. Oh, road Commissioner, I'm sorry. Yeah.

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Plainfield VT Select Board: he's right there.

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Plainfield VT Select Board: Alright. So the turning away from Tina and just talking briefly about Federal highway works.

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Plainfield VT Select Board: we're expecting to get about 56,000 back in the next week or so from

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Plainfield VT Select Board: the this would be likely. This be the final monies that will come in from 2023 will finally come in in the next couple of weeks.

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Plainfield VT Select Board: And then the as far as like the current. Fhwa work.

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Plainfield VT Select Board: We have a

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Plainfield VT Select Board: We have a contract for the design of Mill Street Bridge from Du Bois and King.

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Plainfield VT Select Board: Our municipal project manager, is gonna review it. He has some questions about the

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Plainfield VT Select Board: some of the expenditures. And so we're kind of in the middle of that. And then the the rest of the projects will kind of follow this model. Where we have the.

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Plainfield VT Select Board: we have the mission of project management. We select them, we contract them. They help select the design consultants that we are interested in, and so forth. The

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Plainfield VT Select Board: the prod- project locations.

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Plainfield VT Select Board: From Cameron Road to Great Road.

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Plainfield VT Select Board: There's some questions that

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Plainfield VT Select Board: on the damaged inventory that they're pushing back on. So we've had a bit of a back and forth to try to get the Camden Road Bridge included, and

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Plainfield VT Select Board: And then there's some included with Federal highways.

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Plainfield VT Select Board: We're talking about Federal highway, and then so so then I've been able to go out on nice days and take pictures of bridges. It's been great.

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Plainfield VT Select Board: You know.

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Plainfield VT Select Board: who could ask for a better pastime the on Wednesday morning I'll be going out with the road foreman because we've gotten some.

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Plainfield VT Select Board: Also

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Plainfield VT Select Board: it seems to be that they're asking for a lot more information on the 2024 ddir. Than I saw they're requiring in 2023. And I'm not sure what the reason for that is. But

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Plainfield VT Select Board: space to say, I'm going out with the road foreman early on Wednesday, because we're gonna get some more detail in it down to the

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Plainfield VT Select Board: length depth of damage so that they can.

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Plainfield VT Select Board: I think I think there's pressure just to check all the boxes on their side. So it's put a little bit of

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Plainfield VT Select Board: Put a little bit of blood under our tires to keep this kind of going quickly.

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Plainfield VT Select Board: But no, I haven't got any hard nose on anything yet in terms of what we're interested in like looking to get replacement estimates, and none of that affects like the compensation for the emergency work at all. But you know, these old, this old infrastructure needs to get

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Plainfield VT Select Board: looked at and addressed by Federal highway, because that's what essentially they're supposed to do in the event of a disaster. And then, on a small note, we have a Grant award for $5,120 as part of the better roads program. And this is a program where

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Plainfield VT Select Board: we kind of map out a section of our highway and that plays into our ability to get certain grants. So it's kind of a mapping and tracking of like, how we are using our revenues and kind of an asset management type of way is a program

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Plainfield VT Select Board: through the State and using Gis mapping. And so we're gonna talk a little bit about what needs happened for that on Wednesday, when we're driving around with our tape measures.

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Plainfield VT Select Board: So that's what I have for the road report.

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Plainfield VT Select Board: Great, thank you.

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Plainfield VT Select Board: Thanks.

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Plainfield VT Select Board: Make a personal request.

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Plainfield VT Select Board: Yes, sir. Following up on the great work on the snow fence on the Mill Street Bridge.

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Plainfield VT Select Board: the at the bottom of East Hill, where it comes to Maple Hill there are 2 really bad potholes as you turn onto the road, and I'm hoping that they might get prioritized. Yeah, they're on the pavement. But they're like right at the right, at the intersection. It forces you to drive in the opposite lane.

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Plainfield VT Select Board: It reminds me of the building.

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Plainfield VT Select Board: The road condition systems road reporting form is available on the website. And that is that is how we keep on top of these things.

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Plainfield VT Select Board: And you can find all this.

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Plainfield VT Select Board: Okay. So the the zoning amendment, hearing warning, do we have, Will.

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Plainfield VT Select Board: I'm here. I'm here, and you can hear us.

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Will Colgan: Oh, yeah.

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Plainfield VT Select Board: Great. Okay. Can you tell us what what this is about and what people should know.

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Will Colgan: Well the amendments that are proposed. Well, 1st of all, we have. You have to do the hearing after the Revote, because we can't amend something that's going to be repealed. So the hearing date should be after May 20, th

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Will Colgan: and then the amendments are specifically the items that came up during the planning Commission's hearing process. About some. Some of them are the making of the 1 10th acre conditional use in the village, and no more than 30% of the lots at subdivision, 1 10th of an acre

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Will Colgan: and a few definitions that came up during our hearing process. So there were really, it should have been in the document that was voted on, but because of the timing of warning and putting it in the town report for the vote, we couldn't get them in.

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Plainfield VT Select Board: Okay, and these are these don't sound like very major items. These are more clarification items or.

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Will Colgan: Yeah, they're they're major in the sense that you know you could change them. And I tried to get them. I tried to get the Vermont League of Cities in town to adapt them as minor amendments which you can do at your as a select board hearing process. But they

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Will Colgan: their opinion they're conservative, and they said, No, these should be a second second set of amendments, but I do have an amendment that I came up with, that they would consider once we get to this stage, and that would be just to change the title of the document from zoning bylaw to unified development bylaw, which is what most of the towns say it, and it does ease more conveys the notion that this is

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Will Colgan: multiple bylaws combined into one document, because I've heard from some of the feedback on the original document that it was confusing to call it just zoning when it's subdivision and flood and telecommunications. But during our previous hearings.

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Will Colgan: People were confused by unified development by law. So I thought, well, let's just call it because they can understand that. But my conclusion is, it's confusing either way, so might as well have the more appropriate title. But that's in the future. So you can date after the May 20th vote.

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Plainfield VT Select Board: Okay, so we'll we'll hear from you again. After that vote.

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Will Colgan: Oh, yeah.

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Plainfield VT Select Board: But it sounds like we need enough days. Notice

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Plainfield VT Select Board: about that hearing after the vote that we might want to set that date now is. Yeah. Is that what you're asking for.

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Will Colgan: Well, no, I well, I think you can go ahead and set your you need 15 days.

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Will Colgan: I suppose you could wait till May 20th to set to 15 days. But as long as you don't hold the hearing before the rescinding vote, I think it'd be okay somewhere in late May, early June

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Will Colgan: to be.

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Plainfield VT Select Board: I mean.

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Will Colgan: Yeah, to be absolutely sure. Why don't you set the date after set the have the warning after the date of the

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Will Colgan: vote that way. No one's going to complain about it.

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Plainfield VT Select Board: And does that happen within a select board meeting? Or is that a hearing on its own.

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Will Colgan: You could have it during run your regular meetings so you could look at your calendar, count the days back from May 20, th and say we can have it as part of that meeting. You don't need to hold special hearing.

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Will Colgan: Okay?

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Will Colgan: And you can approve those amendments by legislative vote at that meeting.

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Plainfield VT Select Board: Do we want to schedule a hearing for the 1st regular meeting beyond the May 20th vote? That'd be May 28, th I think.

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Will Colgan: Yeah, but you want 50. If you want the 15 day cushion, you'd do it in the 1st meeting in June.

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Plainfield VT Select Board: Which is Memorial Day.

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Will Colgan: Yeah, so so do it a weekly. Yeah.

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Plainfield VT Select Board: Yeah, okay. So we probably shouldn't do that.

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Will Colgan: So do June, so do your 1st meeting in June.

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Plainfield VT Select Board: Okay.

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Will Colgan: That would that would give you give the 15 days

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Will Colgan: to set the warning. Everything should be fine.

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Plainfield VT Select Board: But we have to set the warning. Okay, yeah, we can do. We set the warning now. And that way. We're just, you know.

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Will Colgan: So I don't. I don't think you can warn it too far ahead. I think you can just warn the date for that June meeting

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Will Colgan: and put out the warning and put it in the agenda, and

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Will Colgan: and those those the the documents are on the planning commission page, and I'll have them moved forward. I'll ask to have them put on the front page, and your page.

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Plainfield VT Select Board: Bram has a question. Well, it's not a question. It's more a comment. This this vote has caused a lot of confusion within the community.

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Plainfield VT Select Board: And I I'm a little bit nervous about warning hearing about this topic, because I think it might confuse people about the vote itself and all that I mean, I I just think.

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Plainfield VT Select Board: have it. Just do the vote. Don't don't publicize that. There's a hearing, because people are going to be like, well, I guess you're you're assuming that this will pass and stuff there are people who are pretty wound up about this issue, and we receive a lot of phone calls.

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Plainfield VT Select Board: Do what you want. I'm just saying that, you know. It seems self evident that you're just trying to, you know, make the scheduling easier. But I'm not sure what people are gonna read about this stuff, you know.

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Will Colgan: That's good advice. I I go with Bram on that one.

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Will Colgan: Yeah.

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Plainfield VT Select Board: I thought.

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Will Colgan: But let's just get the vote done.

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Plainfield VT Select Board: And then

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Plainfield VT Select Board: well said it, it sounds like there's not a that you know. Your francis's instinct is is correct and wanting to just make these schedules and have it all worked out. I'm just saying that there there are

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Plainfield VT Select Board: I think, elements within the vote and the revote that might read some sort of conspiratorial thing in the fact that you're scheduling the hearing and stuff. That's just my opinion on the vote itself on May may 20th the actual warning language is out there already. Correct. Okay? And it's basically the same thing. Exact? Same? So yes, means yes and no means no correct.

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Plainfield VT Select Board: and it's the same wording as the same. And the warning is posted with the sample ballot. There's an ad in the Times Argus that's gonna run so everybody is

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Plainfield VT Select Board: fully should be fully warned about it. You're all set up for absentees and everything correct we've been. We've been. We've received absentee ballots already on this issue.

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Plainfield VT Select Board: Okay?

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Plainfield VT Select Board: Yeah. So let's wait. I I think.

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Will Colgan: Yep.

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Plainfield VT Select Board: Does that everybody else agree with that? Yeah, okay,

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Will Colgan: Good advice.

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Plainfield VT Select Board: Yep.

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Plainfield VT Select Board: okay. And then we will have a meeting after the election that would give us the 15 days before.

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Plainfield VT Select Board: No, it'd be 14 days it'll just be 14 days, so we we wouldn't be able to do it on the 9.th

480
01:06:25.680 --> 01:06:30.600
Plainfield VT Select Board: It would be the 23rd of June. Yeah.

481
01:06:33.580 --> 01:06:36.379
Plainfield VT Select Board: you say 15 days will right, not 14.

482
01:06:36.380 --> 01:06:44.149
Will Colgan: Yes, 15 days, and that includes putting it in the Times. Argus. So that's always a few more than 15. So better to be safe than sorry.

483
01:06:44.900 --> 01:06:51.279
Plainfield VT Select Board: Really looking more like, June 23, rd yeah. So it's it's more of a schedule. It sounds like a scheduling thing. Yeah.

484
01:06:53.260 --> 01:06:56.659
Plainfield VT Select Board: Okay, okay, well, thanks, thank you. Will.

485
01:06:56.660 --> 01:06:57.589
Will Colgan: Okay. Thank you.

486
01:07:01.790 --> 01:07:04.599
Plainfield VT Select Board: The Vcrd community events series.

487
01:07:05.207 --> 01:07:08.009
Plainfield VT Select Board: Do you know about this? Or

488
01:07:08.430 --> 01:07:21.129
Plainfield VT Select Board: yeah, Laura? Kevin Bailey came to our last select board meeting to talk. Talk about this. We expressed curiosity. We expressed interest.

489
01:07:21.820 --> 01:07:24.520
Plainfield VT Select Board: She wanted, like an official

490
01:07:24.890 --> 01:07:33.219
Plainfield VT Select Board: statement from the Select Board. We wanted to think it over. Be in touch with Vcrd in the interim.

491
01:07:34.096 --> 01:07:46.509
Plainfield VT Select Board: And so we have basically a letter. That we could make a motion to approve, and then sign, on behalf of the Board to

492
01:07:46.820 --> 01:07:51.369
Plainfield VT Select Board: welcome the Vermont Council for Rural Development, to

493
01:07:51.990 --> 01:07:59.890
Plainfield VT Select Board: post a number of community conversations to help us think about housing, revitalization and recovery.

494
01:08:00.370 --> 01:08:04.640
Plainfield VT Select Board: and for the sake of the motion I can

495
01:08:04.770 --> 01:08:11.809
Plainfield VT Select Board: read that document. Is this a good time for that, or any other comments from the board. Well, we can have a discussion. If we

496
01:08:12.300 --> 01:08:19.280
Plainfield VT Select Board: if we get a motion, they yeah, go ahead, make the motion sure. So

497
01:08:19.450 --> 01:08:22.980
Plainfield VT Select Board: this is basically a select word statement to the Vcrd.

498
01:08:23.229 --> 01:08:26.829
Plainfield VT Select Board: The town of Plainfield would like to request support from the

499
01:08:27.050 --> 01:08:44.240
Plainfield VT Select Board: Vermont Council on Rural Development through the climate economy, resilient communities program for community engagement services for a fall series for recovery and resilience planning and a focused forum on housing and or community spaces. In the summer of 2025

500
01:08:44.470 --> 01:09:04.110
Plainfield VT Select Board: the Select Board has met with Vcrd. Staff discussed the process and potential of such community planning. We would like to be considered for participation. Thank you for your consideration and assistance with this very important step for our town. Sincerely the Plainfield Select Board. So I make a motion that this letter be signed on behalf of the Board.

501
01:09:04.791 --> 01:09:06.949
Plainfield VT Select Board: By any one of us.

502
01:09:07.540 --> 01:09:13.040
Plainfield VT Select Board: Second, have a motion, and second, any further discussion.

503
01:09:13.300 --> 01:09:22.230
Plainfield VT Select Board: They they requested an invitation from us. And after the discussion we had with Lauren, last time.

504
01:09:22.580 --> 01:09:42.056
Plainfield VT Select Board: she sent us a basically this model. Yeah. And so we're asking for this model. But they're they do scheduling of these things. So it's important that they get formal requests. Yes, and and this was offered way back when the governor was here. Yeah. So

505
01:09:42.880 --> 01:09:50.359
Plainfield VT Select Board: it's it's I think we should take them up on it. Yeah, motion. There was a second. We have a second.

506
01:09:51.246 --> 01:10:00.520
Plainfield VT Select Board: And any further discussion, all those in favor say, aye, aye, and we will

507
01:10:01.130 --> 01:10:04.310
Plainfield VT Select Board: do. We all sign it, or is it one signature?

508
01:10:04.640 --> 01:10:06.300
Plainfield VT Select Board: Don't do a letter. That's fine.

509
01:10:06.990 --> 01:10:10.746
Plainfield VT Select Board: I said, by anyone. The motion was by any one of us.

510
01:10:12.590 --> 01:10:19.570
Plainfield VT Select Board: So so I suppose the next step there is to go to the office, get it printed, sign it and mail it. Okay.

511
01:10:19.920 --> 01:10:20.719
Plainfield VT Select Board: my good.

512
01:10:24.600 --> 01:10:27.479
Plainfield VT Select Board: And that'd be signed on behalf of the board. Yeah.

513
01:10:28.796 --> 01:10:33.160
Plainfield VT Select Board: Personnel policy and benefits.

514
01:10:34.090 --> 01:10:36.090
Plainfield VT Select Board: What's the next item on the agenda

515
01:10:36.820 --> 01:10:42.450
Plainfield VT Select Board: we've I read through the 40 pages, which was a

516
01:10:43.860 --> 01:10:45.779
Plainfield VT Select Board: I noticed my name was on

517
01:10:46.120 --> 01:10:50.347
Plainfield VT Select Board: previous versions. Is this, when I was on the select board before.

518
01:10:51.100 --> 01:10:52.599
Plainfield VT Select Board: but I didn't remember any of it.

519
01:10:53.450 --> 01:11:02.424
Plainfield VT Select Board: There was nothing in particular I saw. But you're you're much more attuned to what it's what's in it. Now, the the document that we have

520
01:11:03.570 --> 01:11:15.290
Plainfield VT Select Board: was last formally amended, I think. September 5, th 2023, and it basically calls to be reviewed at least once every 3 years.

521
01:11:17.290 --> 01:11:28.510
Plainfield VT Select Board: And last fall. Right after I I came on, Bram asked for assistance specifically with the health insurance clarifying

522
01:11:28.700 --> 01:11:32.419
Plainfield VT Select Board: who was covered and who wasn't covered because it wasn't clear.

523
01:11:32.790 --> 01:11:42.160
Plainfield VT Select Board: And so at that point I endeavored and went through the personnel policy, and went back through the select board minutes to 2016,

524
01:11:42.350 --> 01:11:51.494
Plainfield VT Select Board: and I sent that document on to you. And Francis Rose came by my house one morning and listened to me rant about what was

525
01:11:51.920 --> 01:12:14.729
Plainfield VT Select Board: in or not in and there are some things that have been omitted as it has been updated. There are holes in it. In terms of substance. I think we've taken care of the major substantive items through the budget process and other amendments, such as

526
01:12:14.750 --> 01:12:32.209
Plainfield VT Select Board: clarifying the health insurance, doing the dental policy switching back to health savings accounts. But there are some other things in there that have occurred, such as we switched to non elected town clerk and treasurer.

527
01:12:32.631 --> 01:12:49.499
Plainfield VT Select Board: who are specifically exempted from certain sections of the policy. And so we need to clean up and make those things consistent. There were. I've kept some notes as we've gone along about other things such as the

528
01:12:49.918 --> 01:13:19.409
Plainfield VT Select Board: there was a decision by the Select Board to cover the childcare tax that the Legislature implemented last year as part of a benefit for our employees. That's not written in there. I think we noticed when we were looking at cost of living increases, that the index that was cited in there no longer exists. There's a different index that we should probably use for that. So there are some, you know, definitely, some cleanup things. I don't think there are any major

529
01:13:19.440 --> 01:13:38.993
Plainfield VT Select Board: things out there. I think there was the only thing I've heard. And Bram sent me a copy of this is the correct sick leave policy. I know Carol had asked raise some questions about whether our sick leave policy was actually what it should be. So I think.

530
01:13:39.710 --> 01:13:45.460
Plainfield VT Select Board: you know, there's definitely a cleanup thing here that needs to happen. I would like to

531
01:13:45.960 --> 01:13:52.794
Plainfield VT Select Board: figure out a process and maybe a timeline say, a month from now to

532
01:13:54.090 --> 01:14:06.409
Plainfield VT Select Board: circulate the circ the current policy with a list of the no, the changes that we've made, that we need to implement and just open it broadly to

533
01:14:06.410 --> 01:14:31.539
Plainfield VT Select Board: all our employees for any input on what they see or hear in in that personnel policy. I just think that that open invitation should be there, and we should consciously do that. And I'm happy to. I hope that everybody takes advantage of the new email, the Google Docs. And I think it's it's basically designed to

534
01:14:31.800 --> 01:14:43.349
Plainfield VT Select Board: have this kind of collaborative thing. And people can leave notes. And you can read what people say. So I hope that that is taken advantage of. Yeah, I think that that's a good move.

535
01:14:44.120 --> 01:14:47.969
Plainfield VT Select Board: So so the idea is, what you're suggesting a month to.

536
01:14:48.700 --> 01:15:08.869
Plainfield VT Select Board: I think you know 2 weeks is too soon, but you know there are 2 meetings from now, you know, to come back. We have a a Pdf and I know Jamie the other day sent me. She created a word document. So they they did. Yeah, that we can. We can

537
01:15:09.470 --> 01:15:26.739
Plainfield VT Select Board: it. We need a clean document. These things get formatted and indents. When you do subsection one a and one and 2 under a, it all gets really garbled. So do you need help translating the Pdf. To a like a editable doc?

538
01:15:27.040 --> 01:15:48.299
Plainfield VT Select Board: No, I think once once my son completes rebuilding my computer, which 2 weeks ago. It should be done in about in about a week. I I'm happy to sit there and type and sit there and type it up so. And that'll be through Google docs. Well, we'll we'll get it on that. We'll we'll get the. We'll get the document once it's typed up onto there.

539
01:15:48.310 --> 01:16:05.209
Plainfield VT Select Board: But I think, you know, reaching out to I can send an email blast to all the employees, basically saying, the select board is looking at this. I know that whenever we have a new hire they're given a copy of the policy. You know they're supposed to read and sign off on it.

540
01:16:05.240 --> 01:16:07.709
Plainfield VT Select Board: You know, you know, whatnot so. But

541
01:16:07.840 --> 01:16:10.819
Plainfield VT Select Board: so we're we're thinking they can give us input

542
01:16:13.040 --> 01:16:16.329
Plainfield VT Select Board: just as they see things rather than have a meeting

543
01:16:16.520 --> 01:16:30.490
Plainfield VT Select Board: we could. We could do a meeting, too. I I we may have difficulty getting everybody same room at the same time, because the work schedules are different. But I'm open to as many options for people as

544
01:16:31.130 --> 01:16:32.140
Plainfield VT Select Board: we can't. But

545
01:16:32.350 --> 01:16:59.600
Plainfield VT Select Board: certainly an email blast. And you know, here's the current policy. Send it to them again. You know any comments, questions, you know. Let us know. I think that's a good place to start depending on what we hear. We may may or may not decide to have a some meeting. Maybe it's an invitation to comments, questions, suggestions. And would you like to meet in person with the other Channel employees just to gauge desire, because if there is desire there, I see how it's

546
01:16:59.600 --> 01:17:12.220
Plainfield VT Select Board: more human to like be in a room full of people talking about it together, especially those who are you know, equally impacted by the policy, might want to be together. But also I'm sympathetic to it might be hard to get together

547
01:17:12.645 --> 01:17:39.210
Plainfield VT Select Board: schedule wise, and you know, maybe it's not worth trying if there's no interest. Yeah. So, but I think, putting in an invitation to consider whether or not that actually interests them. I mean, I can tell you. As a former general manager of the playing Field Co-OP, it was absolutely impossible to have a staff meeting with everyone present. Just not happening. You do the best you can.

548
01:17:39.450 --> 01:17:44.850
Plainfield VT Select Board: So what's a step? Then? I we're gonna send out a

549
01:17:45.040 --> 01:18:06.629
Plainfield VT Select Board: you or Graham, or who would send out that? I'll send it out from this on behalf of the Select Board that we're, you know, doing a update of the policy which hasn't been. Here's the current policy. Here are some actions that we've taken that we know or need to be incorporated, you know. Please send us your other feedback. Would you like to get together, you know, with your other?

550
01:18:06.750 --> 01:18:10.409
Plainfield VT Select Board: You know, town employee, colleagues? And

551
01:18:10.900 --> 01:18:17.140
Plainfield VT Select Board: yeah, if so, let us know that sounds really great. Yeah, that sounds great. Thank you. Thank you, Peter.

552
01:18:18.100 --> 01:18:21.510
Plainfield VT Select Board: And hopefully, we'll get feedback. That

553
01:18:21.650 --> 01:18:33.380
Plainfield VT Select Board: is meaningful for the employees. And I and I would urge all of you to send me your comments, any notes that you know you've made in these meetings as we've gone along. So

554
01:18:34.449 --> 01:18:41.020
Plainfield VT Select Board: you know, for example, just to throw a hot potato out there, you know.

555
01:18:42.870 --> 01:18:45.660
Plainfield VT Select Board: we currently do payroll once a week.

556
01:18:45.920 --> 01:18:52.980
Plainfield VT Select Board: Oh, you know, and I know the subjects has come up. This is going to bi-weekly, you know. Is this the time we raise that question?

557
01:18:53.150 --> 01:18:53.900
Plainfield VT Select Board: You know.

558
01:18:54.510 --> 01:19:02.830
Plainfield VT Select Board: I mean, that is, that is part of the personnel policy. I see how that is enveloped by the Comp. The conversation entitled Personnel Policy. Yeah.

559
01:19:06.570 --> 01:19:12.259
Plainfield VT Select Board: I have a question. For example, you know there's a there's a piece in there that says.

560
01:19:12.705 --> 01:19:38.689
Plainfield VT Select Board: once you're here 3 days, 3 years, you know, there's a merit raise may not be using the right term. Okay, it's not just cost of living, but you'd be. I come eligible for that. Okay? Do we do that on your anniversary date? Or do we do that at the beginning of the fiscal year? You know those are some, maybe bureaucratic or administrative things, but I'm not sure we're consistent in

561
01:19:38.880 --> 01:19:42.960
Plainfield VT Select Board: how we do that. So I would raise those kinds of questions. Yep.

562
01:19:45.420 --> 01:19:53.029
Plainfield VT Select Board: So as a kind of an appendix to the your what we've already done here are things we need to clarify

563
01:19:53.410 --> 01:19:56.946
Plainfield VT Select Board: or topics that have come up. What do you think?

564
01:19:58.900 --> 01:20:06.480
Plainfield VT Select Board: And that, would that be part of the email that goes out? Yeah, I, I think it should be, yeah, yeah, because we may as well raise it and find out what?

565
01:20:06.880 --> 01:20:07.605
Plainfield VT Select Board: Yeah,

566
01:20:08.440 --> 01:20:13.839
Plainfield VT Select Board: and who is concerned about it. And maybe there's a way to work around that if it's if it's a problem.

567
01:20:15.450 --> 01:20:16.810
Plainfield VT Select Board: But I think it's a good idea

568
01:20:18.390 --> 01:20:21.130
Plainfield VT Select Board: good. All right. Well, thank you.

569
01:20:22.970 --> 01:20:28.809
Plainfield VT Select Board: I think we're into approving minutes. Approving minutes.

570
01:20:29.750 --> 01:20:57.060
Plainfield VT Select Board: April 14, th 2025, and Jamie incorporated the the changes that I know. There are a number of type of stuff like that. They're included in the just specify revised minutes, I think when you make the motion. Okay, yeah. She did send some stuff this afternoon. That put in the right numbers for the excavator. And yeah, yeah, and stuff that was great. Thank you.

571
01:20:57.190 --> 01:21:05.119
Plainfield VT Select Board: Make a motion to approve the improved draft minutes

572
01:21:05.240 --> 01:21:09.680
Plainfield VT Select Board: for Monday, the 14, th 2025. Accepting it.

573
01:21:10.160 --> 01:21:13.110
Plainfield VT Select Board: all those in favor, say I, I

574
01:21:14.830 --> 01:21:29.450
Plainfield VT Select Board: I wonder, on the topic of minutes. To me the summaries. I would I would kind of average invite Jamie to delete the summaries. I don't I. I'm less interested in AI's summary and more interested in AI's minutes.

575
01:21:30.070 --> 01:21:36.519
Plainfield VT Select Board: So there's a technical issue in terms of. In other words, you're talking about the Transcript, or

576
01:21:36.700 --> 01:21:54.289
Plainfield VT Select Board: you will see above the Transcript. There's a summary. There's like, Oh, hey! This is kind of what happened at this meeting total. And then below that is the transcript. And so the summary feels redundant to me and not done by a human.

577
01:21:54.420 --> 01:21:57.049
Plainfield VT Select Board: The trans. The transcript, I think, is really

578
01:21:57.240 --> 01:22:01.827
Plainfield VT Select Board: the the juice of the minutes. Right? No, that's true. There is

579
01:22:02.490 --> 01:22:10.470
Plainfield VT Select Board: I I don't know. I have to look specifically at what you're talking about. But there are specific requirements for minutes

580
01:22:10.870 --> 01:22:13.630
Plainfield VT Select Board: in the law, in the law.

581
01:22:13.950 --> 01:22:16.233
Plainfield VT Select Board: Yeah. So in other words,

582
01:22:17.120 --> 01:22:33.370
Plainfield VT Select Board: sometimes in the transcript there isn't a clear indication of when a vote occurred and what the how everybody voted. It's a little muddled so to have that information, and who who attended, and having that broken out

583
01:22:34.275 --> 01:22:40.709
Plainfield VT Select Board: would you know it would make us not get challenged by not following

584
01:22:40.980 --> 01:22:43.279
Plainfield VT Select Board: the rules we have to. We have to put.

585
01:22:43.720 --> 01:23:08.060
Plainfield VT Select Board: If he vote is unanimous, it's fine. But if the vote is not unanimous, we have to list very specifically. Who voted for what? That's not what I'm cribbling with. Yes, yes, include all motions, include all seconds, include all participating people. There is there is a 2 paragraph summary at the beginning of this these meeting minutes that we just approved.

586
01:23:08.180 --> 01:23:09.869
Plainfield VT Select Board: Many of

587
01:23:09.980 --> 01:23:24.809
Plainfield VT Select Board: many of the items here are repeated. It's the. It's the summary section specifically, because what the motions are covered under the motion section. But the motions that AI did

588
01:23:25.110 --> 01:23:32.140
Plainfield VT Select Board: are not not specific enough to meet the statutory requiring, in my opinion.

589
01:23:32.600 --> 01:23:39.439
Plainfield VT Select Board: yeah, if if you make a motion and refer to something specific that has to appear

590
01:23:40.230 --> 01:23:57.239
Plainfield VT Select Board: in the minutes, it can't just be a summary that said, oh, they passed the greater motion, you know there has to be. That's that's what I thought that the summary was addressing the statutory. No, even even the stuff down below didn't quite cut it.

591
01:23:58.090 --> 01:24:17.490
Plainfield VT Select Board: So when I, this is going to recur and recur, because right now we are using this software to help us. Yeah, I mean, I guess. Do you have clarity about how we can? Well, I mean, Jamie is new. And so I think you know. Showing her the Vermont statutes annotate

592
01:24:17.490 --> 01:24:40.609
Plainfield VT Select Board: that showing Jamie the Vermont statutes annotated, that says, Here are the legal requirements anything above and beyond. That is great. It sets context, mood time, you know, etc, etc. But you have to do the statutory minimum. Yeah. And and I just like to point out that the summary, although I found the same thing you did a little. It's a little bit like.

593
01:24:41.260 --> 01:24:53.499
Plainfield VT Select Board: yeah, this feels weird. I think it'll get better. But also other people are reading this that weren't in the meeting that we attended, and maybe this is helpful to them to have

594
01:24:54.180 --> 01:25:12.490
Plainfield VT Select Board: another way to look at it instead of just reading the dry. Here's here's what the vote was, and so on. So I think we should stick with it for a while, and but but here, hearing your your thought, I had the same thought, I think it's sensible what Peter is describing, which is to let Jamie know

595
01:25:12.710 --> 01:25:13.520
Plainfield VT Select Board: that

596
01:25:13.750 --> 01:25:22.429
Plainfield VT Select Board: what the state specificity is, and just to double check cross reference, that those requirements for each one of our minutes.

597
01:25:22.630 --> 01:25:24.130
Plainfield VT Select Board: Right? Yeah.

598
01:25:24.790 --> 01:25:34.489
Plainfield VT Select Board: okay, so we'll keep going this way, and fine tune if we can. Didn't get a chance to look at the minutes.

599
01:25:35.290 --> 01:25:36.370
Plainfield VT Select Board: it might be off.

600
01:25:38.160 --> 01:25:45.490
Plainfield VT Select Board: Okay, we have to approve warrants accounts payable 4, 25, 4, 28,

601
01:25:46.230 --> 01:25:50.899
Plainfield VT Select Board: and payroll 4, 17, and 4, 24.

602
01:25:51.470 --> 01:26:04.559
Plainfield VT Select Board: Make a motion prove warrants, accounts payable, 4, 25, 4, 28, payroll, 4, 17, and 4, 24

603
01:26:05.330 --> 01:26:11.500
Plainfield VT Select Board: a second is there a second a second from Patty, and all those in favor say, aye, aye, aye.

604
01:26:12.270 --> 01:26:19.919
Plainfield VT Select Board: unanimous. Let's see, we have liquor license approvals. This is something, Carol requested.

605
01:26:20.030 --> 01:26:27.849
Plainfield VT Select Board: If you can make a yeah for positive pi, 1st class, 3rd class outside consumption.

606
01:26:28.430 --> 01:26:34.320
Plainfield VT Select Board: And you know, Carol does actually handles this behind the scenes from us. We are

607
01:26:34.480 --> 01:26:39.360
Plainfield VT Select Board: motioning, motioning to approve liquor license for positive pie.

608
01:26:41.150 --> 01:27:08.959
Plainfield VT Select Board: And that's the motion. That's the motion. Carol is really handling this behind the scenes through the, I think through nimrick. No, no, through the through the state liquor authority. And just a note. It's there is actually going to be a new owner of positive pie starting May first.st Oh, I invited the gentleman he owns other pizzerias

609
01:27:09.620 --> 01:27:26.379
Plainfield VT Select Board: like his email is neighborhood pizzeria. I think he owns a place in Waterbury and a pizza place at the bowling alley or something. He said, that the entree entree items will probably change a little bit, but the pizza will remain.

610
01:27:26.760 --> 01:27:37.979
Plainfield VT Select Board: You know what what people are used to at positive pi. But that'll start, I believe. May 1st invited him actually to the meeting, but he might have.

611
01:27:39.220 --> 01:28:05.929
Plainfield VT Select Board: you know, not realized. Timing. So just Fyi, okay, well, we have a motion. But no second second, we have motion. And second, any discussion. Yeah, what's the outside portion of the in the back. I believe it's for the back porch. It's for the back. It's not for the wall front or anything that's for the deck the outside deck. That's correct. Yeah.

612
01:28:05.930 --> 01:28:34.070
Plainfield VT Select Board: So people could not stand in front with their with their alcohol or on the wall. They have to. It's only in the back. Yeah, they have to be in the back, the the wall, the sidewalk. It brings up a lot of stuff. Yeah, there's a history which I don't know about. Well, I remembered it well, that that seems to be a real hot button. Yeah, we're talking about the back, the back deck. Okay motion, and second, any any further discussion all those in favor. Say I,

613
01:28:35.540 --> 01:28:53.972
Plainfield VT Select Board: we look forward to meeting our new owner the next day doesn't switch to Chicago style. Pizza. We're all right. Next select board meeting is

614
01:28:54.750 --> 01:29:20.339
Plainfield VT Select Board: is May 5. 0, no, because that's the hearing. This is a hearing, but it has to be warned. Okay, so we we can't all be here and be part of the hearing. But we won't have a formal meeting. We're going to turn it over to Karen. We can, because it's yeah, because it's warned. But you don't have to be.

615
01:29:20.500 --> 01:29:27.409
Plainfield VT Select Board: It's I'm going to be here just because I'm interested. But Karen's going to be running the show.

616
01:29:28.100 --> 01:29:29.530
Plainfield VT Select Board: So we'll sit out there

617
01:29:29.860 --> 01:29:36.470
Plainfield VT Select Board: one sec. You can sit out there. Yeah, it's about there. Cool. May 5, right? Yeah. May 5.

618
01:29:37.710 --> 01:29:40.489
Plainfield VT Select Board: Okay. Same time. Same time.

619
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Plainfield VT Select Board: At 6 o'clock. Okay, 6. Yeah. It was 6. Yeah.

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Plainfield VT Select Board: I would make a motion to adjourn the meeting and all those. Okay, hey, girl.

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Plainfield VT Select Board: so will you. The

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Plainfield VT Select Board: the Lc. No, Chicago. What's Chicago?