WEBVTT

1
00:00:02.990 --> 00:00:05.570
Town of Plainfield: All right, thank you.

2
00:00:05.730 --> 00:00:26.859
Town of Plainfield: Welcome all to the May 26th, special meeting of the Plainfield Select Board and Wastewater Commission for the purpose of opening, bids and reviewing and potentially awarding them for the Recreation Field Road FEMA project. And,

3
00:00:27.050 --> 00:00:31.000
Town of Plainfield: We have an agenda. Are there any changes to the agenda?

4
00:00:34.930 --> 00:00:41.640
Town of Plainfield: No? No? Okay. We have public comment. Is there any public comment?

5
00:00:41.900 --> 00:00:47.169
Town of Plainfield: You skipped announcements? Oh, sorry, I skipped. Announcements, are there any announcements?

6
00:00:50.810 --> 00:00:53.940
Town of Plainfield: Okay? Is there any public comment?

7
00:00:55.490 --> 00:01:16.570
Town of Plainfield: All right. In that case, we'll get to the, bids themselves. I understand we have two, and Karen, you want to present this and the process? So our process, because we have two bids, and because we, receive those bids, digitally,

8
00:01:16.610 --> 00:01:30.819
Town of Plainfield: We have them on a thumb drive here to open them, but also, I have an email queued up to all members of Water, Wastewater and the Select Board, that will send you the links, the actual

9
00:01:30.820 --> 00:01:38.749
Town of Plainfield: attachments, so we can look at them together, because, it's hard to look at it on the screen, I think.

10
00:01:38.880 --> 00:01:48.510
Town of Plainfield: So, go to the wwwbids? Yeah. Okay, so the… Both of these? Those are the two. So I'm gonna also, is there a sequence to them?

11
00:01:48.620 --> 00:01:54.269
Town of Plainfield: Yeah, we can just take one and then the next, but I'll, let me just send these off right now.

12
00:01:54.760 --> 00:01:57.860
Town of Plainfield: Everybody gets them. So, yeah, let's open the first one.

13
00:01:58.160 --> 00:01:59.010
Town of Plainfield: Just think about that.

14
00:02:00.390 --> 00:02:03.779
Town of Plainfield: So this first one is from… Hang on, I need to share the screen. Okay.

15
00:02:03.780 --> 00:02:06.820
Mary Lane: Wait, are they coming to our email? Where are they coming?

16
00:02:07.300 --> 00:02:10.349
Town of Plainfield: You're gonna see it on the screen, Marianne, Yeah, what's…

17
00:02:10.539 --> 00:02:13.229
Town of Plainfield: Your email, so both. Whichever's easier.

18
00:02:15.670 --> 00:02:19.230
Town of Plainfield: Okay, choose… where are we? Good.

19
00:02:19.390 --> 00:02:23.480
Town of Plainfield: WWTF outfall RFP? Yep. Yeah.

20
00:02:27.350 --> 00:02:29.020
Town of Plainfield: Okay.

21
00:02:29.600 --> 00:02:30.640
Town of Plainfield: Okay.

22
00:02:30.920 --> 00:02:36.080
Town of Plainfield: So this is the cover sheet. Can you all see this? Check, check.

23
00:02:37.120 --> 00:02:37.950
Tristan MacGregor-Stewart: Yes.

24
00:02:38.370 --> 00:02:39.120
Mary Lane: Yes.

25
00:02:39.920 --> 00:02:40.900
Town of Plainfield: get the email.

26
00:02:43.960 --> 00:02:45.299
Town of Plainfield: I haven't received an email yet.

27
00:02:45.300 --> 00:02:45.700
Tristan MacGregor-Stewart: Yo.

28
00:02:47.250 --> 00:02:48.789
Town of Plainfield: Well, sunscreen.

29
00:02:48.930 --> 00:02:49.930
Town of Plainfield: Hank? Yeah.

30
00:02:50.330 --> 00:02:53.030
Town of Plainfield: Oh, I just got it, so it should be arriving.

31
00:02:53.350 --> 00:02:54.300
Town of Plainfield: Okay.

32
00:02:54.560 --> 00:02:57.790
Town of Plainfield: Alright, so, we should scroll down.

33
00:02:58.090 --> 00:03:02.490
Town of Plainfield: And… get into the meat of… That's so…

34
00:03:05.610 --> 00:03:06.490
Town of Plainfield: Okay.

35
00:03:07.460 --> 00:03:19.569
Town of Plainfield: How deep? How deep do you want to go? So, Aldrich and Elliott, so a question to the Commission, is Aldrich and Elliott a known quantity, and have they done work for us before?

36
00:03:20.020 --> 00:03:20.420
Town of Plainfield: Lock.

37
00:03:20.420 --> 00:03:22.440
Tristan MacGregor-Stewart: Honestly, they've done a lot of work.

38
00:03:22.930 --> 00:03:25.629
Mary Lane: For years, for 20-some years.

39
00:03:25.790 --> 00:03:27.190
Town of Plainfield: Perfect, okay.

40
00:03:27.740 --> 00:03:30.640
Town of Plainfield: So we don't need to spend a lot of time on that part, right?

41
00:03:33.200 --> 00:03:38.530
Town of Plainfield: So we'll just leave it to you guys to look at… to look through. You want a few minutes to take a look and,

42
00:03:40.450 --> 00:03:43.410
Town of Plainfield: It's just kind of an odd way to do it, but,

43
00:03:44.860 --> 00:03:52.539
Town of Plainfield: You can look through, for the technical pieces of it, and also then for what the cost will be.

44
00:03:55.260 --> 00:04:01.040
Town of Plainfield: Could you go back one page? Where it says the date that they would start?

45
00:04:01.940 --> 00:04:04.580
Town of Plainfield: Can we get rid of the other things.

46
00:04:05.830 --> 00:04:06.720
Town of Plainfield: Okay.

47
00:04:08.840 --> 00:04:10.860
Town of Plainfield: Scope of services. Okay, yeah, here.

48
00:04:15.400 --> 00:04:16.260
Town of Plainfield: Okay.

49
00:04:17.489 --> 00:04:18.279
Town of Plainfield: That's not the case.

50
00:04:18.279 --> 00:04:20.579
Tristan MacGregor-Stewart: That's nothing starting with.

51
00:04:20.579 --> 00:04:26.719
Town of Plainfield: No, it's… it said something about, you know, today's date. Nope, you're too far back.

52
00:04:26.889 --> 00:04:32.449
Town of Plainfield: It's called that, it starts today's date, and then it said something about December or January. Gotcha.

53
00:04:32.659 --> 00:04:38.469
Town of Plainfield: I'm, like, trying to work my fingers on this. Hold on a second. There we go. I'm better this way.

54
00:04:39.339 --> 00:04:43.299
Town of Plainfield: So, local knowledge, scope of services, right?

55
00:04:48.099 --> 00:04:53.049
Town of Plainfield: And then it describes… What their work will be, design plans and specs.

56
00:04:54.469 --> 00:04:56.389
Town of Plainfield: And they're… Jesus.

57
00:04:56.699 --> 00:05:00.619
Town of Plainfield: Yeah, sorry. It's not my computer.

58
00:05:01.289 --> 00:05:06.579
Town of Plainfield: Thank you. Rebecca? Just a little bit.

59
00:05:07.029 --> 00:05:07.819
Town of Plainfield: Okay.

60
00:05:08.909 --> 00:05:14.909
Town of Plainfield: So, here, so this is all of what they are… That's good.

61
00:05:16.649 --> 00:05:19.249
Town of Plainfield: What they're gonna, provide.

62
00:05:19.909 --> 00:05:22.509
Town of Plainfield: And then we can go down further.

63
00:05:23.539 --> 00:05:24.719
Town of Plainfield: Okay.

64
00:05:25.449 --> 00:05:29.039
Town of Plainfield: And all the permitting is included, so we see that. Go ahead.

65
00:05:29.939 --> 00:05:31.889
Town of Plainfield: Schedule. Here, this is the schedule.

66
00:05:32.349 --> 00:05:32.849
Town of Plainfield: Okay.

67
00:05:34.050 --> 00:05:36.260
Town of Plainfield: Completed… Completed by October 31?

68
00:05:38.210 --> 00:05:42.799
Town of Plainfield: And they can meet this timeline, and prepare to begin work immediately. Cool.

69
00:05:45.740 --> 00:05:47.380
Town of Plainfield: Nice. Thank you.

70
00:05:47.820 --> 00:05:49.680
Town of Plainfield: Alright, this is the team.

71
00:05:51.190 --> 00:05:54.889
Town of Plainfield: Alright, we keep going through this, I guess.

72
00:05:55.340 --> 00:05:59.899
Town of Plainfield: You guys stop me at… stop us if you want us to stop and review.

73
00:06:01.780 --> 00:06:04.399
Town of Plainfield: This is some of their other work. Okay.

74
00:06:05.440 --> 00:06:07.550
Town of Plainfield: Cost proposal.

75
00:06:11.380 --> 00:06:17.140
Town of Plainfield: Design services 15, 5, special services 25, so this is design and permitting.

76
00:06:17.310 --> 00:06:18.709
Town of Plainfield: Okay, and then?

77
00:06:19.780 --> 00:06:20.820
Town of Plainfield: Labor.

78
00:06:23.260 --> 00:06:25.079
Town of Plainfield: Okay, you said Earth.

79
00:06:25.610 --> 00:06:27.359
Town of Plainfield: Costs keep going.

80
00:06:29.990 --> 00:06:32.419
Town of Plainfield: The references, okay, keep going.

81
00:06:36.310 --> 00:06:37.870
Town of Plainfield: their experience…

82
00:06:39.300 --> 00:06:46.479
Town of Plainfield: There's no time on the later cost. Yeah, that's… I think there's gonna be a page that gives us the full amount, but so far…

83
00:06:46.670 --> 00:06:48.340
Town of Plainfield: I'm not seeing it.

84
00:06:48.570 --> 00:06:50.440
Town of Plainfield: Unless it was in the cover sheet.

85
00:06:54.310 --> 00:06:55.640
Town of Plainfield: That's nice.

86
00:07:06.940 --> 00:07:10.180
Town of Plainfield: A lot of people.

87
00:07:10.420 --> 00:07:14.669
Town of Plainfield: Alright, can we go back up to the first page and see if, in the cover, there's a…

88
00:07:15.620 --> 00:07:25.239
Town of Plainfield: the cost. If not, we may have to do some math there in that other section. Yeah, it's not giving us the full… You're not giving us a fully loaded cost? No, just hang on, let's just see what the…

89
00:07:26.050 --> 00:07:27.010
Town of Plainfield: Mmm.

90
00:07:28.440 --> 00:07:30.460
Town of Plainfield: Okay…

91
00:07:36.390 --> 00:07:42.590
Town of Plainfield: There's another file in the folder. Okay, let's look in the folder. Might be the budget. Okay.

92
00:07:44.030 --> 00:07:44.880
Town of Plainfield: Yeah.

93
00:07:45.970 --> 00:07:50.050
Town of Plainfield: None of us have done this before, so we're just… not quite like this.

94
00:07:54.690 --> 00:07:56.730
Town of Plainfield: It's in the E drive.

95
00:07:57.550 --> 00:07:58.340
Town of Plainfield: Yeah.

96
00:07:58.620 --> 00:08:02.870
Town of Plainfield: No, don't inject it. I think the problem is that the menu is up.

97
00:08:03.200 --> 00:08:05.029
Town of Plainfield: I'm gonna stop the share.

98
00:08:08.520 --> 00:08:09.840
Town of Plainfield: The PDF.

99
00:08:10.670 --> 00:08:13.960
Town of Plainfield: Gotcha. That's what's open. That's the other one. That's the other one, okay.

100
00:08:16.000 --> 00:08:16.920
Town of Plainfield: Where that's it.

101
00:08:18.650 --> 00:08:21.420
Alana Norway: Can we talk amongst ourselves, or…

102
00:08:21.420 --> 00:08:23.600
Town of Plainfield: Yes, yes. Please. Please.

103
00:08:23.600 --> 00:08:29.029
Alana Norway: I'm just gonna ask a question, because I'm not sure… I've never done this before either, but…

104
00:08:29.530 --> 00:08:42.460
Alana Norway: Justin, did we have a… Ballpark that we were looking at, and… And… the time schedule?

105
00:08:43.289 --> 00:08:45.579
Alana Norway: was by October?

106
00:08:47.070 --> 00:08:47.990
Alana Norway: for you.

107
00:08:48.620 --> 00:08:57.969
Tristan MacGregor-Stewart: Yeah, for part of the RFP, they put in, October 31 as the completion date for this design phase.

108
00:08:58.110 --> 00:09:01.669
Tristan MacGregor-Stewart: I believe the RFP that was put out was just for design.

109
00:09:02.150 --> 00:09:03.340
Tristan MacGregor-Stewart: And so I think…

110
00:09:03.340 --> 00:09:07.439
Town of Plainfield: And that answers it. Well, if that's the case, we have a number. We do have a number.

111
00:09:07.440 --> 00:09:10.369
Alana Norway: Right, that's what I thought. That's why I was asking the question.

112
00:09:10.370 --> 00:09:11.710
Town of Plainfield: Thank you. Okay, that's helpful.

113
00:09:12.970 --> 00:09:21.519
Town of Plainfield: That's fine, we have a number. Yeah, I was seeing if they had… Yeah, alright. So, 36,000, just for design, okay.

114
00:09:22.190 --> 00:09:26.739
Town of Plainfield: The second one. You were ready for the second one? Yeah, you ready for the second one, guys?

115
00:09:27.610 --> 00:09:29.199
Alana Norway: Yes, I am.

116
00:09:29.200 --> 00:09:31.600
Town of Plainfield: Okay, okay. Thank you.

117
00:09:33.150 --> 00:09:34.240
Town of Plainfield: Alright.

118
00:09:35.900 --> 00:09:37.399
scott stewart, commissioner: This is the second bid?

119
00:09:38.080 --> 00:09:38.830
Town of Plainfield: Yeah.

120
00:09:39.230 --> 00:09:39.780
scott stewart, commissioner: Bye.

121
00:09:41.420 --> 00:09:43.049
Town of Plainfield: This is MSK.

122
00:09:43.260 --> 00:09:44.980
Town of Plainfield: Do we know this firm?

123
00:09:46.210 --> 00:09:47.770
Alana Norway: Do you know this one, Tristan?

124
00:09:48.390 --> 00:09:55.370
Tristan MacGregor-Stewart: They… as far as I know, they haven't done any work for us, but I am at least slightly familiar with the firm.

125
00:09:55.370 --> 00:10:01.039
Mary Lane: Yeah, I've never heard of them. Did you send another email, or is that the other PDF that's on here?

126
00:10:01.300 --> 00:10:02.530
Town of Plainfield: It's the other PDF.

127
00:10:02.530 --> 00:10:03.140
Mary Lane: Okay.

128
00:10:03.430 --> 00:10:04.230
Town of Plainfield: Yeah.

129
00:10:04.460 --> 00:10:06.650
Town of Plainfield: Yeah, this one's a little shorter.

130
00:10:09.190 --> 00:10:10.960
Mary Lane: read that fast, though.

131
00:10:10.960 --> 00:10:16.979
Town of Plainfield: Well, you go, take your time and look, yeah. We're just trying to get down to where the numbers are. I found the number.

132
00:10:18.050 --> 00:10:19.589
Town of Plainfield: You found the number? Yeah.

133
00:10:21.680 --> 00:10:24.080
Town of Plainfield: That's it. That's it.

134
00:10:24.810 --> 00:10:28.150
Town of Plainfield: Wage 10. 20,600.

135
00:10:31.400 --> 00:10:33.799
Town of Plainfield: And their schedule goes till when?

136
00:10:35.370 --> 00:10:36.900
Alana Norway: Till the end of July.

137
00:10:37.420 --> 00:10:39.440
Town of Plainfield: Thank you.

138
00:10:39.440 --> 00:10:40.240
scott stewart, commissioner: August.

139
00:10:40.240 --> 00:10:41.380
Alana Norway: Right underneath it.

140
00:10:41.720 --> 00:10:42.640
Town of Plainfield: Yeah.

141
00:10:43.580 --> 00:10:44.779
Town of Plainfield: And then permitting August.

142
00:10:46.270 --> 00:10:46.950
Town of Plainfield: Okay.

143
00:10:48.620 --> 00:10:50.890
Mary Lane: Well, August is in there, permitting.

144
00:10:52.490 --> 00:10:53.400
Town of Plainfield: Okay.

145
00:10:53.400 --> 00:10:53.750
Mary Lane: So…

146
00:10:56.660 --> 00:11:05.840
Town of Plainfield: So, if you guys just want to talk amongst yourselves about what you're seeing, and between the two, we can just witness, because I don't know that we have anything to add.

147
00:11:08.130 --> 00:11:09.899
Town of Plainfield: We just can't play on deadline.

148
00:11:10.310 --> 00:11:11.810
Town of Plainfield: We just got here.

149
00:11:13.570 --> 00:11:17.289
Town of Plainfield: You know, not allowed to open them until we're all in a public meeting.

150
00:11:17.540 --> 00:11:21.880
Town of Plainfield: That's right. That's the… Oof.

151
00:11:22.150 --> 00:11:25.010
Town of Plainfield: We have to be in public.

152
00:11:25.010 --> 00:11:26.350
Alana Norway: What's your first thought?

153
00:11:26.970 --> 00:11:27.760
Alana Norway: Tristan.

154
00:11:28.770 --> 00:11:42.100
Tristan MacGregor-Stewart: I'm just trying to read through a little bit more of the MSK one. I mean, I've dealt with A&E for a lot of years, and they're very competent, they're very responsive to input from us.

155
00:11:42.210 --> 00:11:48.810
Tristan MacGregor-Stewart: They… they've helped facilitate us through all sorts of different projects, permitting.

156
00:11:49.130 --> 00:11:54.309
Tristan MacGregor-Stewart: Anything you can name, and we've had very good luck with working with them.

157
00:11:55.100 --> 00:11:57.699
Mary Lane: Yeah, I vote for them.

158
00:12:00.870 --> 00:12:15.590
Alana Norway: I feel like it's pretty hard to, compare apples to apples for me on what the two are offering, especially in this atmosphere of just looking at it and scrolling through it, and so I'm…

159
00:12:15.710 --> 00:12:22.449
Alana Norway: And there's a big cost difference, that's a big cost difference. It's almost twice as much, you know? So…

160
00:12:22.450 --> 00:12:27.460
Mary Lane: There is, but I'll tell you, we got burned once by going with the cheaper one.

161
00:12:28.030 --> 00:12:31.569
Alana Norway: I mean, it's not just cheaper, it's, like, it's almost half as much.

162
00:12:31.570 --> 00:12:32.510
Mary Lane: I know.

163
00:12:32.510 --> 00:12:32.910
Alana Norway: So.

164
00:12:32.910 --> 00:12:33.799
Town of Plainfield: I would… I'm…

165
00:12:33.950 --> 00:12:42.339
Town of Plainfield: Okay. I just offered, this is a FEMA project, and so, 92.5% of it will be paid by FEMA?

166
00:12:42.340 --> 00:12:42.690
Mary Lane: Right.

167
00:12:42.970 --> 00:12:52.630
Town of Plainfield: So, our match is 7.5% on it, so when you think about it in those terms… It's like another few hundred dollars. Yeah, it's not a ton, so I just…

168
00:12:52.630 --> 00:12:54.670
Alana Norway: Okay, that's really helpful.

169
00:12:54.670 --> 00:13:02.269
Town of Plainfield: Whatever is most comfortable in terms of your experience working with a firm might be, the way to go.

170
00:13:02.270 --> 00:13:07.610
Alana Norway: Yeah, I agree. Thank you, that's much more… makes it much more comfortable.

171
00:13:07.610 --> 00:13:11.960
Town of Plainfield: Are there contract provisions provided in either of these, or both of them?

172
00:13:12.490 --> 00:13:16.250
Town of Plainfield: That is one of the criteria that we're supposed to rank them by.

173
00:13:17.550 --> 00:13:22.220
Town of Plainfield: Contract provisions. Yes, say what that means, Peter.

174
00:13:22.580 --> 00:13:33.260
Town of Plainfield: In our procurement… purchasing and procurement policy, cost is a factor, experience with them is a factor, and are the contract provisions acceptable?

175
00:13:34.120 --> 00:13:38.490
Town of Plainfield: That would be time, that would be timing… That would be scheduled, yeah. Timing,

176
00:13:38.790 --> 00:13:44.379
Town of Plainfield: any conditions that they put on it, and I haven't seen the document before. I mean, who's involved?

177
00:13:44.930 --> 00:13:45.980
Town of Plainfield: Right. Yeah.

178
00:13:47.340 --> 00:13:48.950
Alana Norway: So we did kind of cover that.

179
00:13:51.720 --> 00:14:11.190
Town of Plainfield: Yeah, do we… is this something where they need to make a call this evening, or does the committee have the chance to confer and come back to this meeting? Well, they'd have to come back to another meeting, and I think then you're… we're pushing out. Yeah, right. So, we have until 6 o'clock, guys, and if you want to just take the time to just really…

180
00:14:11.340 --> 00:14:14.089
Town of Plainfield: Read it. We will sit here, and…

181
00:14:14.320 --> 00:14:20.460
Town of Plainfield: be with you. Because it's… this is what, we're required to do, so…

182
00:14:20.620 --> 00:14:26.389
Town of Plainfield: I mean, the other question I have, because I don't know the etiquette of this, is can you negotiate?

183
00:14:26.670 --> 00:14:34.449
Town of Plainfield: I mean, if you want to work with vendor A, but they're $16,000 more expensive than vendor B, do you go back to them and say, we have a cheaper bid?

184
00:14:34.740 --> 00:14:44.610
Town of Plainfield: I mean, I think you can do that. Yeah, I don't know if it's worth it for this difference, given that FEMA is paying 92.5% of the cost. I think,

185
00:14:44.970 --> 00:14:47.140
Town of Plainfield: Considering its design.

186
00:14:47.180 --> 00:15:07.110
Town of Plainfield: and engineering, and we know from other projects where we're doing design that, both of these numbers are in the ballpark of designing a project. It's not, they're not so far out of range. I think where, perhaps, Aldris and Elliott's number is greater might be that they know playing field.

187
00:15:07.180 --> 00:15:23.530
Town of Plainfield: and they may know the system, perhaps, and think that… so while you, you know, they've got some more information on the ground, and I don't know them, but Tristan does, and I… so I think a lot of this is, like, we get these firms that are working with us on many projects.

188
00:15:23.570 --> 00:15:32.840
Town of Plainfield: And we like to work with them because they know us, and they know what… what's going on in town with all of the… all the projects.

189
00:15:32.840 --> 00:15:35.270
Mary Lane: They actually built the system.

190
00:15:35.410 --> 00:15:44.380
Tristan MacGregor-Stewart: I was gonna say, the… Yes, the wastewater facility upgrade in 1998 was done by Alder Janelliott.

191
00:15:44.380 --> 00:15:48.420
Mary Lane: Yep. Well, actually, it was some… another name, but same company.

192
00:15:48.420 --> 00:15:50.489
Tristan MacGregor-Stewart: Yeah, of course you're not.

193
00:15:50.490 --> 00:15:52.859
Town of Plainfield: Alright, that's significant.

194
00:15:53.930 --> 00:16:02.339
Tristan MacGregor-Stewart: They've also helped us during the flood itself. They came out and surveyed and helped with planning and stuff for some of the damage that occurred at that

195
00:16:03.250 --> 00:16:04.380
Tristan MacGregor-Stewart: at that time.

196
00:16:04.720 --> 00:16:07.020
Tristan MacGregor-Stewart: And like I said, they have…

197
00:16:07.690 --> 00:16:12.540
Tristan MacGregor-Stewart: Experience with the facility, with a lot of the infrastructure around town.

198
00:16:14.260 --> 00:16:24.639
Tristan MacGregor-Stewart: MSK, I… I know a couple of the people, one of them used to work for the state, so I've met them, but I haven't… we haven't done any work with them, so I don't have any idea what the quality of the…

199
00:16:24.940 --> 00:16:27.450
Tristan MacGregor-Stewart: Engineering experience would be.

200
00:16:27.520 --> 00:16:28.540
Mary Lane: They're out of…

201
00:16:28.810 --> 00:16:29.750
Town of Plainfield: Oh.

202
00:16:29.950 --> 00:16:31.520
Mary Lane: and Shaftesbury.

203
00:16:32.450 --> 00:16:35.020
scott stewart, commissioner: I think those are projects that they've worked on.

204
00:16:35.920 --> 00:16:39.390
Mary Lane: Does our history… well, says out of our offices.

205
00:16:39.640 --> 00:16:42.049
scott stewart, commissioner: I say, Plainfield, New York, but…

206
00:16:42.740 --> 00:16:46.190
Mary Lane: Well, it says our history. We are founded in blah blah blah.

207
00:16:46.720 --> 00:16:57.739
Mary Lane: administration offices out of Bennington and Shaftesbury, Vermont. In 2014, the company moved into historic Bennington Station Building, a former depot building, blah blah blah.

208
00:16:59.410 --> 00:17:01.860
scott stewart, commissioner: You know, you're talking a 3-hour drive.

209
00:17:02.410 --> 00:17:07.059
Alana Norway: So, Tristan, did they design the actual,

210
00:17:07.520 --> 00:17:15.789
Alana Norway: wastewater distribution that got ruined during the flood that they're going to be designing again. Did they design the original one that went?

211
00:17:16.270 --> 00:17:22.279
Tristan MacGregor-Stewart: The original wastewater system was done by Du Bois and King,

212
00:17:22.359 --> 00:17:41.170
Tristan MacGregor-Stewart: way, way, way back. Aldrich and Elliott is who we've been using primarily for water, though they've done a little bit of wastewater stuff for us. They did our 20-year evaluation on the plant. They also did the treatment plant upgrade in 1998, which is turning that from a primary clarifier into the SBR system.

213
00:17:41.330 --> 00:17:48.969
Tristan MacGregor-Stewart: And I believe that would have included running the, Sewer outfall at that time.

214
00:17:49.420 --> 00:17:51.760
Tristan MacGregor-Stewart: To the location where it had been prior to the flood.

215
00:17:52.960 --> 00:17:55.630
Alana Norway: Okay, so that's what I meant. The actual…

216
00:17:55.910 --> 00:18:05.159
Alana Norway: Sewer outfall that's being replaced was done by them originally, so they're very familiar with what we're looking at right now.

217
00:18:05.160 --> 00:18:09.510
Mary Lane: It's like MSK walked into the river and took a picture of the plant.

218
00:18:10.050 --> 00:18:15.919
Mary Lane: I just noticed, and they have our little plane field thing on their thing. That's kinda cool, but…

219
00:18:17.010 --> 00:18:19.550
Mary Lane: I still think… I mean, I don't think…

220
00:18:20.160 --> 00:18:24.049
Mary Lane: I could be swayed from Aldrich and Elliott, to tell you the truth, but…

221
00:18:24.260 --> 00:18:25.280
Town of Plainfield: So.

222
00:18:25.280 --> 00:18:26.880
Mary Lane: That could be uploaded.

223
00:18:26.880 --> 00:18:28.650
Alana Norway: Are we ready to vote, then?

224
00:18:29.110 --> 00:18:50.600
Town of Plainfield: Could I just offer one thing? I want to just, something I'm seeing here in Special Services says that they're giving us a not-to-exceed number of 20,500, so… and as I read into there, they say we do this because we want you to know we're not going to go beyond that, but that it could be less than that. So, just to weigh that in as well.

225
00:18:50.770 --> 00:18:52.350
Town of Plainfield: Yeah, that's important.

226
00:18:54.480 --> 00:18:54.960
Tristan MacGregor-Stewart: Karen.

227
00:18:54.960 --> 00:18:57.650
Town of Plainfield: I have a question… I have a question about the,

228
00:18:57.880 --> 00:19:10.290
Town of Plainfield: So this is just for the design. So, will there be another bid process for construction? Yeah, I think there has to be. That's, we're just taking this step by step. This is, as we talked about.

229
00:19:10.640 --> 00:19:23.370
Town of Plainfield: Earlier, this is a… one of the FEMA permanent projects that we have many that were emergency, that don't go to… that don't go to the next step of permanent. This is one that does.

230
00:19:23.370 --> 00:19:34.849
Town of Plainfield: And so we are learning as we go how we do this with FEMA, but this is the next step in that process. And we do this work, and then we go back to our FEMA people and say, okay, we've done this.

231
00:19:34.910 --> 00:19:40.199
Town of Plainfield: Now, what's the next piece? And then we do that. It's interesting, because with the federal highways.

232
00:19:40.310 --> 00:19:58.010
Town of Plainfield: we chose, you know, a project manager, and then we did a bid process for the firm, but once we chose the firm to do design, they're gonna do it all the way through construction. Yeah, two very different processes with FEMA and Federal Highway Administration. They do them very differently. So, this is… this is FEMA.

233
00:19:58.110 --> 00:20:01.160
Town of Plainfield: And, we're just following the steps.

234
00:20:02.910 --> 00:20:04.019
Tristan MacGregor-Stewart: I will say, Tristan.

235
00:20:04.020 --> 00:20:06.090
Town of Plainfield: Ford. Go ahead.

236
00:20:06.440 --> 00:20:22.559
Tristan MacGregor-Stewart: I was just gonna say, the one thing I'll say about with… as far as the price difference goes, the last time we selected one that had a very large price difference, once we got into the project actually happening, we very quickly found out why that project got shut down, and…

237
00:20:22.660 --> 00:20:31.429
Tristan MacGregor-Stewart: A whole bunch of change orders made, and a whole bunch of issues that there was… that big difference was one of the things they did not account for.

238
00:20:31.910 --> 00:20:34.840
Tristan MacGregor-Stewart: And it caused a lot of havoc for us.

239
00:20:35.080 --> 00:20:40.940
Tristan MacGregor-Stewart: So, so cheaper, again, is not always better. Yeah.

240
00:20:41.310 --> 00:20:44.540
Tristan MacGregor-Stewart: And we've had pretty good luck with Aldridge and Elliott.

241
00:20:44.800 --> 00:20:53.139
Tristan MacGregor-Stewart: you know, dotting all the I's and crossing all the T's, and really following through with the entire process for each piece of the things that we've worked on them with.

242
00:20:54.280 --> 00:20:55.739
Town of Plainfield: Andy, did you have some?

243
00:20:56.560 --> 00:21:01.399
Town of Plainfield: No, I'm… I'm good. I think it's… Alright. Yeah, I think it's… I mean, the question is the…

244
00:21:02.090 --> 00:21:12.439
Town of Plainfield: The Wastewater Board makes a decision or a recommendation, and we accept it. That's right. Yeah, we have to vote on that. You authorize it. Yes. Yeah, so whatever you all decide, we're good with.

245
00:21:12.740 --> 00:21:13.730
Town of Plainfield: Yeah.

246
00:21:14.790 --> 00:21:17.499
Town of Plainfield: So we just wait for your recommendation. Yeah.

247
00:21:19.100 --> 00:21:19.620
scott stewart, commissioner: Pardon me.

248
00:21:20.030 --> 00:21:21.759
scott stewart, commissioner: And Aldrich and Elliott.

249
00:21:22.480 --> 00:21:25.020
Mary Lane: Yeah, I'll regeneria for me.

250
00:21:25.880 --> 00:21:27.849
scott stewart, commissioner: Task problem.

251
00:21:28.020 --> 00:21:31.319
Alana Norway: Yeah, I would vote for Aldrich and Elliott myself, too.

252
00:21:33.010 --> 00:21:33.370
Mary Lane: Okay.

253
00:21:34.420 --> 00:21:39.710
Town of Plainfield: Do you guys need to do a formal motion in, in the recommendation to us?

254
00:21:39.710 --> 00:21:41.120
Alana Norway: Yeah, that's…

255
00:21:41.120 --> 00:21:41.490
Mary Lane: I don't know.

256
00:21:41.490 --> 00:21:44.209
Alana Norway: I'll make a motion that we vote for Alderton Elliott.

257
00:21:44.670 --> 00:21:45.940
Alana Norway: On the bid opening.

258
00:21:46.140 --> 00:21:47.000
Mary Lane: One second.

259
00:21:48.550 --> 00:21:49.779
Alana Norway: All those in favor?

260
00:21:49.780 --> 00:21:52.059
Mary Lane: Well, that's me. I'll have a favor.

261
00:21:52.060 --> 00:21:54.180
Alana Norway: Bye.

262
00:21:54.180 --> 00:21:55.030
Mary Lane: Aye.

263
00:21:55.390 --> 00:21:56.340
Alana Norway: Sorry.

264
00:21:57.160 --> 00:22:06.630
Town of Plainfield: Alright, thank you. Yeah, I think the A&E, A.E. Aldrich experience speaks pretty loudly, so…

265
00:22:07.010 --> 00:22:27.000
Town of Plainfield: All right, so, so, I would entertain a motion here to accept the bid from AU Aldrich. Well, I'll make a motion that we accept the recommendation from the Water Wastewater Commission to, to accept the bid from Aldrich and Elliott for, this FEMA Recreation Field Road project.

266
00:22:27.710 --> 00:22:28.750
Town of Plainfield: Mmm.

267
00:22:29.390 --> 00:22:34.519
Town of Plainfield: Second. And Karen moves, and Francis Rose seconds.

268
00:22:34.690 --> 00:22:37.399
Town of Plainfield: Is there any further discussion?

269
00:22:38.160 --> 00:22:51.390
Town of Plainfield: Just that I will, communicate back to FEMA that we have gone through this part of the process, and then we'll figure out the contracting piece with A&E.

270
00:22:52.260 --> 00:22:55.210
Town of Plainfield: But I'll be in touch with you, Tristan, on that.

271
00:22:55.460 --> 00:22:56.130
Tristan MacGregor-Stewart: I think you're.

272
00:22:56.130 --> 00:22:58.069
Town of Plainfield: Okay, great. Okay.

273
00:22:58.170 --> 00:23:04.210
Town of Plainfield: And, thank you to the Water and Wastewater Board for all their work, and thank you, Tristan, for all of your work.

274
00:23:04.730 --> 00:23:05.990
Alana Norway: Yeah, thank you, Tristan.

275
00:23:05.990 --> 00:23:08.919
Mary Lane: Thank you, Tristan, and thank you, Andy, and thank you, everybody.

276
00:23:08.920 --> 00:23:17.309
Town of Plainfield: Yes, if there's no further discussion, all those in favor of the motion, please say aye. Aye. Aye. Any opposed?

277
00:23:17.490 --> 00:23:26.909
Town of Plainfield: That's 4-0, it's unanimous, with Patty absent. All right. Thank you, WWW. Thank you, guys.

278
00:23:27.580 --> 00:23:28.680
Town of Plainfield: Thank you.

279
00:23:28.680 --> 00:23:29.530
Alana Norway: Bye.

280
00:23:30.430 --> 00:23:38.560
Town of Plainfield: I will make a motion to adjourn this portion of the meeting at 5.30. I'll second.

281
00:23:38.630 --> 00:23:53.080
Town of Plainfield: Any further discussion? All those in favor, say aye. Aye. Alright, 4-0 to adjourn, and it is, what, 5.30? Yep. 5.31. Okay. Bye. All right. Sign off.